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March 22 1999
A Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on Monday, March 22, 1999 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520.

The following officials were present:

        Mayor Elliott                           Trustee Daubney
Treasurer Reardon                       Trustee Grant
        Village Manager Herbek          Trustee McCarthy
        Village Attorney Waldman                Trustee Watkins
        
1. CALL TO ORDER:

        Mayor Elliott called the meeting to order at 8:05 p.m.  Everyone joined in the  Pledge of Allegiance.

2. APPROVAL OF MINUTES:

Trustee McCarthy made a motion to approve the minutes of the Regular Board Meeting held on March 8, 1999 as corrected.   Trustee Daubney seconded the motion.  The Board voted for unanimous approval.

Trustee Daubney made a motion to approve the minutes of the Special Meeting of March 16, 1999.  Trustee Grant seconded the motion; unanimous approval.

3. APPROVAL OF VOUCHERS:

Trustee Grant made a motion to approve the vouchers as follows, subject to review by the Audit Committee.  The motion was seconded by Trustee McCarthy and approved unanimously.

                General Fund                    $  22,219.70
                Water Fund       2, 276.97                                      
                Capital Accounts        4,068.00
                Trust & Agency  28,738.07                                            
                                                 $ 57,302.74

4. PUBLIC HEARING:
At the request of the Hudson National Golf Course’s Attorney, Linda Whitehead, the Public Hearing for the Special Permit Amendment was postponed until April 5, 1999.   

5. CORRESPONDENCE:

Village Manager Herbek read the following correspondence (full text available at the Village Office):

A letter from Francesa Samsel, 84 Mt. Airy Road East, addressing the concerns of the Board regarding her proposal to install a tiles in the sidewalk which will run perpendicular to the Seasons of the Estuary mural wall at the Harmon Station.  Ms. Samsel was present at this meeting and answer further questions presented by the Board.

Trustee Watkins made a motion to approve the original request to install the tiles as requested.  Trustee Daubney seconded the motion.  Vote was taken, will all voting “aye”.

Letters from Westchester County Dept. of Planning advising that they Westchester County Board of Legislators, as lead agency, adopted a Negative Declaration on 2/22/99 for Croton Point Park Group Picnic Area and on 2/25/99, for County Acquisition of Ottinger property in the Town of Cortlandt.
A letter from Deborah Yuhas, 26 Thompson Avenue, regarding partial tax exemption for property owners who are disabled. Village Manager Herbek will put this item on a work session and will provide further details.
A letter from Jon Goplerud, Chair, Conservation Advisory Council, asking approval for their Third Annual Earth Day-Hudson River clean-up day on Saturday April 24, 1999 from 9:00 a.m. to 12:00 noon.

Trustee Grant made a motion to approve the request as stated in Mr. Goplerud’s letter dated 3/11/99.  Trustee McCarthy seconded the motion.  Unanimous vote for approval.
A letter from Robert A. Dennison III, P.E., Regional Director, NY State Dept. of Transportation, responding to the Village’s concern for the slow progress on the pedestrian bridge across Rt. 9.  Village Manager Herbek will keep abreast of the construction and will keep the Board up to date.
A letter from Ann Whittaker, Circle School Committee, requesting approval to close the circle in front of Our Saviour Lutheran Church, Benedict Blvd and Cleveland Drive, for a “wheel a thon” on Saturday, may 8th from 12 noon to 3:00 PM.  

Trustee Watkins made a motion to approve Ms. Whittaker’s request, as stated in her letter dated March 15, 1999, subject to The Village Manager working out details.  Trustee Grant seconded the motion.  The Board voted unanimous for approval.
        
CITIZEN PARTICIPATON:
a)      Earlier in the evening, the following citizen participation was allowed to proceed (out of the prescribed agenda order):

Carol Ann Lopez presented the issue that there is an ongoing problem with the issue of young people having a place to skate; if the proposed skate park is to be a long-term issue, she asked that a solution be resolved before an accident occurs.  Ms. Lopez presented the Board with videotape on skate parks and signed petitions from Croton residents.  A request was made for certain places, certain days and hours be available until the park is done.  Mayor Elliott offered to talk to the School Superintendent about using the High School or Middle School, or suggested roping off part of the train station parking lot.

Gail Sasso, of the Teen Council, gave some background of the skating park, stating that the Council has been involved since the beginning.  She stated that Vassallo Park was looked at, but this was met with adverse reaction from nearby residents and she stated that PVC is not a good site either.  Ms. Sasso suggested the former sewer treatment land might be appropriate temporarily. 

b)      Robert Wintermeier, 43 Radnor Avenue, asked why has the unappropriated Village fund declined to $700,000 over the past few years and asked how it will be replenished.  He asked also if the current budget address the shortfall.  Village Manager Herbek replied that he and Bob Reardon have been concerned about the decline in the fund balance and they have recommended to the Board in the Budget materials to decrease the reliance on the appropriated fund balance from $310,000 in 1999 to $240,000 and he would like to keep this downward trend to keep the Village in a much more financially prudent position.  Treasurer Reardon added that the undesignated fund balance did go down to about $700,000; they are trying to decrease the dependence on this fund balance.  Treasurer Reardon stated that he has addressed the shortfall in tax evaluation, adding that he has recovered this in this year’s budget and this problem has ended; the Village will not go into the next fiscal year with this problem.

RESOLUTIONS:

a)      On motion of TRUSTEE Daubney, seconded by TRUSTEE Grant, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote.

WHEREAS, any department head whose budget appropriations need adjustment during the fiscal year due to unforeseen circumstances will be contacted by the Village Treasurer with recommendations for a workable solution from within their budget; and

WHEREAS: the department head, in conjunction with the Treasurer, will review the budget and decide on a workable solution; and

WHEREAS, the Village Treasurer wishes to have the authority to transfer appropriations within a department to better manage the budget. Now Therefore be it
        
RESOLVED, that the Village Treasurer is hereby authorized to transfer amounts within any department budget appropriation amending the budget with the understanding that a full report on all such transfers will be made to the village Board on a monthly basis.

b)      On motion of TRUSTEE Daubney, seconded by TRUSTEE McCarthy, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote.

WHEREAS, the Village Treasurer of the Village of Croton-on-Hudson has determined the need for budget modifications in the following accounts in the 1998-99 General Fund appropriations; and

WHEREAS, the Director of Public Works wishes to address the sewer odor problem under Riverside Avenue in response to complaints from the public by investigating the condition of the sewer line has discussed the transfers with the Treasurer and having reviewed the budget request the following budget transfers to repair water valves at two locations in the Village:

Increase   001-8120.400  by  $    9,335.00 ( Sewer Contractual )
Decrease  001-1990.400  by  $    9,335.00 ( Contingent Account )

Now Therefore be it resolved that the Village Treasurer amend the 1998 -1999 General Fund budget to reflect these changes, and be it further
        
Resolved that the Village Treasurer is authorized to transfer an additional $1,200.00 for extra sewer work without returning to the Village Board for approval in the event that the Director of Public Works finds it necessary.

c)      On motion of TRUSTEE Grant, seconded by TRUSTEE McCarthy, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote

WHEREAS, the Village has approximately 35 Gamewell Fire Pull Boxes which have been removed from service and which over the years served as a method of public notification of a fire or emergency situation; and

WHEREAS, the Village Board wishes to dispose of these antiquated fire pull boxes; and

WHEREAS, a number of volunteer firemen in the fire service of the Village have expressed an interest in these pull boxes as a memento of times past; and

WHEREAS, the Village Board wishes to provide the fire boxes to the volunteer firemen at a cost of $75.00 per box;


NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to allow the Fire Chief to sell the fire boxes to volunteer members of the Village’s Fire Department at a price of $75.00 per box to be paid to the Village Treasurer; and

BE IT FURTHER RESOLVED: that if any pull boxes are remaining in the inventory after the initial sale to the volunteers the Village Manager is hereby authorized to sell the remaining boxes at a price to be determined by him after 60 days or to dispose of any pull boxes which cannot be sold.

d)      On motion of TRUSTEE Grant, seconded by TRUSTEE Daubney, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote.

BE IT RESOLVED: that the Village Manager is hereby authorized to sign the Prisoner Transportation Agreement with the County of Westchester, for a flat mileage rate of thirty-one cents per mile for the period January 1, 1998 through December 31, 1999.

e)      On motion of TRUSTEE Grant, seconded by TRUSTEE McCarthy, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote.

WHEREAS, the Village Treasurer of the Village of Croton-on-Hudson has determined the need for budget modifications in the following accounts in the 1998-99 general Fund appropriations; and

WHEREAS, the departments affected have discussed the transfers with the Treasurer and having reviewed the budget request the following budget transfers:

Increase   1990.424  by      $    6,037.00      ( Tax Rate Problem – Shortfall )
Decrease  9015.800  by      $    6,037.00      (Police Retirement )
Increase   1680.200  by      $    7,000.00     ( Equipment )
Decrease  9015.800  by      $    7,000.00     ( Police Retirement )


Now Therefore be it resolved that the Village Treasurer amend the 1998 -1999 General Fund budget to reflect these changes.

f)      On motion of TRUSTEE Grant, seconded by TRUSTEE McCarthy, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote.

WHEREAS, the Village of Croton on Hudson and County of Westchester entered into an agreement on March 27, 1998, for a sidewalk improvement project in the target areas of the Village of Croton on Hudson; and

WHEREAS, due to unforeseen circumstances, the project could not be completed before the expiration term of the contract;

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to sign the contract between the County of Westchester and Village of Croton on Hudson to extend the term of the agreement to July 31, 1999.

g)      On motion of TRUSTEE Daubney, seconded by TRUSTEE Watkins, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote.

WHEREAS, the Village Board of Trustees is giving consideration to the construction of approximately 1950 linear feet of twelve inch diameter cement lined ductile iron water main within the NYS Route 9A between Arrow Crest Drive (to the north) and Scenic Ridge Drive (to the south), and

WHEREAS, the primary purpose of the proposed extension is to provide municipal water service to single–family residences in two existing developments known as “Scenic Ridge” (condominiums) and “Baltic Estates” (single-family homes, and

WHEREAS, these residences are currently serviced by the Town of Cortlandt Consolidated Water District as out-of-District customers, and

WHEREAS, in accordance with the requirements of the State Environmental Quality Review Law, the establishment of Lead Agency is the first step required with respect to the environmental process, and

WHEREAS, a Full Environmental Assessment Form has been prepared by Kellard Engineering & Consulting, P.C. and signed by the Village Manager with respect to this action,

NOW THEREFORE BE IT RESOLVED: that the Village Board of Trustees hereby indicates its intent to be the Lead Agency with respect to this matter and

BE IT FURTHER RESOLVED: that the Village Manager is hereby directed to send this resolution of intent to the other involved agencies along with a copy of the Full Environmental Assessment Form.

h) On motion of TRUSTEE Grant, seconded by TRUSTEE Daubney, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York by unanimous vote.

WHEREAS, the Village of Croton-on-Hudson has implemented taxi space rental agreements with J & S Taxi Company and Larry’s Taxi Company, and

WHEREAS, the previous agreements expired on December 31, 1998, and

WHEREAS, it is necessary to have new agreements signed by both of the taxi companies for calendar year 1999,

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to sign the respective agreements with J & S Taxi Company and Larry’s Taxi Company.

i)      On motion of TRUSTEE Daubney, seconded by TRUSTEE McCarthy, the  
following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with the following vote: Trustees Watkins, McCarthy, Daubney, Mayor Elliott: “aye”; Trustee Grant “nay”.

Whereas, Fire Chief Gerry Munson has recommended the purchase of a 1993 Ambulance from the Cortlandt Community Ambulance Corps to replace the 1987 ambulance that the Village has been using as a second ambulance for the past few years, and

Whereas, this matter was brought to a work session of the Board on March 15, 1999 and discussed at some length with the consensus of the Board that it may make excellent sense for the Village to purchase this ambulance at this time, and

Whereas, Village Mechanic, Martin Gariepy, has inspected this vehicle and found it to be in excellent condition with only 30,000 miles, and

Whereas, in purchasing this ambulance at this time it is anticipated that the Village will not need to purchase another new ambulance until the year 2004/2005,

Now Therefore Be It Resolved: that the Village Manager is hereby authorized to purchase the 1993 ambulance from the Cortlandt Community Ambulance Corps., a cost of $18,000 after June 1, 1999, and

Be It Further Resolved: that the Village Manager and Treasurer are to incorporate the purchase of the 1993 ambulance into the Village’s capital budget for the 1999/2000 fiscal year.

7.      REPORTS:
Village Manager Herbek reported that he has filed the tentative 1999-2000 budget for the Village, which represents a 5.71% tax rate, increase.  Village Manager Herbek read a report about the budget process.  He added that on March 29th, he will be meeting with the Board for further explanation of the budget and will be meeting with department heads on subsequent dates.  Mr. Herbek reported that a public hearing on the budget will be held on April 12th and budget adoption is scheduled for April 26th.  Village Manager Herbek thanked Treasurer Reardon for the work he has done to put the budget in a new format and restructuring it and for the job he has done in working with department heads as well as himself.

Village Manager Herbek reported that there are a number of projects that will be going to bid: the water main extension project along Rt. 9A, wellfield automation project, canoe launch project together with the salt shed project, the parking lot project, Dobbs Park project and sanitary sewer main to the Seprieo property; they will be starting collective bargaining with two employee unions, and will be working on a number of grant applications.

Treasurer Reardon reported it is just 2 months and 8 days before the end of the fiscal year and the Village still has on deposit as of today $2,475,000 in the General Fund, after meeting payroll and paying all bills.

Trustee Watkins reported that Ted Brumleve has taken up the project for internal directional signs and will be working on ideas such as what kind of destinations should be on these signs.

Trustee McCarthy congratulated Trustee Watkins for spearheading the project for the entrance signs for the Village.  She added that there is a New York Sports Club freestanding sign on Croton Point Avenue that should be investigated.  Trustee McCarthy reported that at the last work session, the Board spoke about the ambulance purchase, parking lot improvements, additional assistance for preparation of grant applications, and the helicopter landing law.  Trustee McCarthy stated that there are two additional items that she would like to discuss at future work sessions: telephone participation at meetings and a community center for the Village.

Trustee Daubney reported that the Library is discussing putting up a kiosk somewhere for announcements; what and where to put it are the issues and could be discussed at a work session.  Trustee Daubney reported that the Recreation Committee meeting had a presentation for Sunset Park.  Trustee Daubney asked what has happened to the recommendation the Board made for Senasqua Road.  Mayor Elliott replied that he will be meeting with representatives from Metro North about this shortly.

Trustee Grant reported that cars are parked across the street by the overpass and asked if this is overflow parking.   Village Manager Herbek replied that he will check on this.  Trustee Grant expressed her ongoing concerns about delivery trucks parking for 30-45 minutes at the Grand Union parking lot; reporting that Chief Coxen has sent a letter to the store managers telling them that delivery trucks cannot park on both sides; the managers have replied that they will direct the vendors to comply.  Trustee Grant also stated that she does not like the fluorescent signs that have been put up on Cleveland Drive and asked that no more be put up in the Village.  Trustee McCarthy replied that these were put up by the Village in response to a safety issue.  Trustee Grant has received calls about these signs.  Trustee Grant asked Treasurer Reardon if he has gotten a copy machine for the Historical Society.  Treasurer Reardon replied that he has not but has looked at costs; he has been waiting for a letter from them explaining their need.  Trustee Grant replied that she was told they have written the letter and asked that they receive a copier.


Trustee Daubney made a motion to adjourn; seconded by Trustee Grant; approved unanimously.  The meeting was adjourned at 9:45 P.M.


Respectfully submitted,




Phyllis A. Bradbury, Secretary



_______________________
Village Clerk