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October 4 1999
A Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on Monday, October 4, 1999 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520.

The following officials were present:
                                                
Village Manager Herbek          Trustee Grant
        Village Attorney Waldman                Trustee McCarthy
                                                Trustee Watkins
        Absent: Mayor Elliott, Trustee Daubney, and Treasurer Reardon

1. CALL TO ORDER:

        Trustee Grant called the meeting to order at 8:00 p.m.  Everyone joined in the  Pledge of Allegiance.

2. APPROVAL OF MINUTES:

Trustee McCarthy made a motion to approve the minutes of the Regular Board Meeting held on September 21, 1999 as corrected.  Trustee Watkins seconded the motion.  The Board voted for unanimous approval.

3. APPROVAL OF VOUCHERS:

Trustee Watkins made a motion to approve the vouchers as follows, subject to review by the Audit Committee.  The motion was seconded by Trustee McCarthy and approved unanimously.

                General Fund                    $   55,773.41
                Water Fund                                          446.12
                Capital Accounts                    54,896.88
                Trust & Agency                             345.20
                                                                        $111,461.61


CROTON LITTLE LEAGUE MEMBERS WERE PRESENT TO COMMENT ON THE FIELD CONDITIONS AND PROPOSED IMPROVEMENTS TO THE FIELDS.   Discussion continued as follows:


Jeff Yates, Little League President gave the following concerns:
Children are the first concern of all
Fields currently are not safe
AYSO shares the Little League growth and has the same concerns; the Little League is growing fast and they have 2 new teams; they are not allowed to turn away children
There is a lack of field space and use of Fireman’s Field should be offered to the kids first
Will there be lights installed at Dobbs Park?  Playing under lights is a great experience for kids
Men’s softball enrollment is down 60%; currently there are 100 members with 30 from Croton and 70 from outside the Village
There is no conflict with High School usage of the fields
Would like the Board to vote tonight that the Little League gets first rights to Fireman’s Field
Look into use of Seprieo property for additional field area; there is adequate space; put up a hurricane fence around the area
        
John Imbiano:
Gave a summary of where the Village stands now relative to the planned field improvements.  
Stated that he is donating his services at no cost to the Village or the Little League.
Met with Little League Executive Committee; walked all four fields and made a checklist
Sept. 23rd he met with three contractors; made a check list and asked for bids
Went over all work to be done at each field

David Manes, Little League Board Member:
Campaign for field repairs began a year ago
Seeking safe, available fields
Asked that the men’s softball be scheduled around Little League game schedules
Asked that the Little League be involved in repair work to be done
Form an Ad Hoc committee

Tom Brennan:
He is a parent and a coach and a 10 year resident
All those here and those not here tonight ask that the Board look to the future of Little League

Peter Feldman:
Parent and Little League coach
Does not want to disrupt others who have a right to use the fields
The state of the fields is deplorable
There are odor and drainage problems; especially at Duck Pond
Appropriate people should be put first and these are the children
Urged the Board to make a decision tonight and for the future


Jim Harkins:
Village should spend money appropriately within guidelines of Little League regulations
If the Little League can pick up 5 games a week, it can continue the program with the 2 years’ growth projections

Ellen Siracusa:
Mother of a Little Leaguer and a former Little Leaguer
Surprised by the lack of support from the Board and the Recreation Dept. with regard to repairing the baseball fields
Tom Habib has donated a large sum of money, but nothing has been done

Nancy Kraft:
Represents the Challenger division of Little League
This is the only team sport that is available to this group of special kids
Asked that the Board take this group into consideration in fixing the fields

Trustee McCarthy:
Proposed a motion to give Little League scheduling priority on Fireman’s Field
If not all in agreement with work that is to be done, this should be told to the Board
Maintenance of fields falls to users which is a heavy burden to bear and she would welcome comments
Board is concerned about these issues
Regarding the Seprieo property, Phase I report did say if property is used for active sport, a layer of topsoil is required and more environ- mental work would need to be done; she is in support of using this property for Little League fields assuming all necessary environmental work that needs to be done is done.
David Manes replied that users should maintain field after each use; the Village should do further maintenance; the fields need to be mowed on a regular basis, raked out after each use; mound and batter’s box cleaned and raked and the fields need to be watered regularly.
Tom Brennan asked that parents come out and help after each game, as other towns require; if 5 to 10 people stay after each game, it should take just 15 minutes to clean up.

Trustee Watkins:
Clarified the Board’s position regarding fields; within a week after the meeting, the Board members walked the fields and all agreed on the need to do repairs
Agreed that this should be done the right way; those with expertise should work with John Imbiano.
The Ad Hoc committee can be an effective tool, there should be coordination and the school should be involved in the process.
Agrees that the Little League should be given priority over men’s softball, but perhaps an obligation has been agreed upon; AYSO uses Fireman’s Field also and there is a need to have all positions put forth.

Village Manager Herbek:
Explained the operating and capital budget process
Said that the Village has committed to go ahead with the work
Alexander Lane ballfield also is used by lacrosse early in the season

        John Ballen:
School sports have priority
Regarding Fireman’s Field, the Board must approve Little League for first priority over men’s softball.

Jeff Yates:
Asked again to have a resolution tonight that children will come first when it comes to scheduling of Fireman’s Field
Must make sure the 5 year projection can be accommodated

Ed Spector:
Asked if funds cannot be found in the 1999-2000 budget to get someone to maintain the fields

Village Manager Herbek:
offered to sit down and explain the numbers in the budget
agrees the Village should be spending more time and more money on the fields
at the beginning of the season, prepping is done on all fields; after that, very little work is done on any field

John Giglio (Chair, Recreation Advisory Committee)
Mary Zimmerman has put a lot of these things in the budget and they have been cut out
Where does Mary Zimmerman fit into the scheduling process?  The Board agreed that she should do all the scheduling and be involved in all schedule requests
Requested no motion be made tonight; would like Mary Zimmerman an opportunity to address the Board and the Little League



John Brown: (AYSO)
Make sure programs can co-exist; there are 470 kids in the AYSO program
AYSO is in support of fields being improved
Soccer does not need the maintenance on the fields that Little League requires
Encouraged support of a resolution to have Fireman’s Field dedicated to Little League during the week to help alleviate scheduling crunch

Trustee Grant:
Safety of kids is most important; all on the Village Board feel as the people tonight are saying
Things should be worked out with proper scheduling
It seems reasonable that the Little League should be given first choice on use of fields so every kid who wants to can play Little League on some field in the Village
By all working together and a commitment from the Board, these can be arranged

Trustee McCarthy made a motion to approve a resolution as follows: During the Little League regular season, the Little League should have priority over men’s softball for use of Fireman’s Field.  Trustee Watkins seconded the motion.  Vote followed: Trustee McCarthy, “aye”, Trustee Watkins “aye”, Trustee Grant, “aye”.  Motion passed.


4.  CORRESPONDENCE:

Village Manager Herbek read the following correspondence (full text available at the Village Office):

A letter from Fred S. Barlow, Pomona, NY informing the Village of his settlement agreement with the paving contractor working on the Village station parking lot.
A notice from Town of Cortlandt advising of a Public Hearing on November 16, 1999 at 7:30 p.m. with respect to the proposed installation of six small panel antennas and an equipment shelter by Nextel Communi- cations on existing Con Ed Transmission Tower located on Mt. Airy Rd.
A letter from Anne W. Magner and Douglas Magner, expressing their interest in purchasing a parcel of land in the Village known as Parham Manor for use as a reception house, guest residence and spa.

Discussion:  Ann Gallelli, Planning Board, stated that there have been many occasions in the past where people have come before the Village Board and made a presentation to see how the Board feels about rezoning for property and an invitation for them to give a presentation may be a good way to respond to this letter since no formal application has been filed yet.  Village Manager Herbek added that there has been some interest of late for both this property and the adjacent property; there are going to be other groups proposing varied uses.  Village Manager Herbek suggested inviting them up to the Village during a day for an informal discussion, making it clear there is no commitment to the project.  Trustee McCarthy stated if they want to present something let the interested parties make the request.

A letter from Alexander Treadwell, NY Secretary of State, about embarking on a new project to revise the New York State Building Fire and Energy Code.

CITIZEN PARTICIPATION:

Victoria Manes-Scalzi asked if there has been further discussion on the Hudson National/Finney Farm water situation and if so, what progress has been made.

Village Manager Herbek replied that he met with Joe Lynch (this was scheduled prior to the last meeting); they provide with some information on different types of options which will have to be made as a part of a negotiation process between Hudson National, Finney Farm residents and the Village; some of the information is being reviewed further; he should be getting more detailed information by the end of this week and will schedule this negotiation meeting; will need representatives from Finney Farm, the Village Attorney, some representation from the Board of Trustees and Hudson National representatives.

Ms. Scalzi asked for discontinuance of sampling of her well and those funds that would have been spent should be put in escrow to be used toward improvements.  Village Manager Herbek replied that this cost would be about $1,200 per year, could go as high as $3,000 per well; he has cancelled any further testing of her well per her request.  Ms. Scalzi asked if something is found through this testing, is there a plan in place.  Village Manager Herbek replied that there are protocols in place for notification, and, if attributed to the golf course, they must pay for the clean up.

John Giglio stated that Recreation Department programs are for Village residents, but a lot of Little League kids live in the school district; he asked if there is any problem spending Village funds for school district resident use?  Village Attorney Waldman replied that such a fine line cannot be cut; non-residents use many facilities and use of Village funds in these instances is not illegal.


REPORTS:

Village Manager Herbek reported on mosquito spraying; the County Dept. of Health will be using a synthetic compound to reduce the mosquito population in the Village; spraying is scheduled for Wednesday, Oct. 6th, 6:30 to 9:00 p.m.; though exposure to the spray is unlikely to have any toxic affects, risk can be minimized by staying indoors and turning off any air conditioners; if driving, turn off car air conditioners and vents; the County Hotline is 285-2032 and is open 10 a.m. to 10 p.m.; information also available on the government access channel; the Village has been provided a lot of information and facts and will try to answer questions.

Trustee Watkins question- is Batten Road still closed and is this a Village problem or a Cortland problem?  Village Manager Herbek said these repairs encompassed both municipalities; the Village problem was with a mudslide that took away part of the embankment; an engineer was called in for advice on how best to deal with the situation and are working to get this road opened up as quickly as possible.  Trustee Watkins asked if the Village has applied for Federal funds for damage that occurred in the Village.  Village Manager Herbek replied that a FEMA official met with him to discuss the more serious problems in the Village; a more formal process will begin tomorrow at 2 p.m. at the County airport; forms will be handed and they will be reviewed by the Federal and State officials; this is a fairly lengthy process, will take a few months before the Village would be reimbursed; he will try to get as much financial help as possible.

Trustee McCarthy noted the agenda for the next work session scheduled for October 12th, which, among other items, will include an executive session to discuss acquisition of property.

Trustee Grant made a motion to adjourn.  Trustee McCarthy seconded the motion; unanimous approval.

The meeting was adjourned at 10:30 p.m.


Respectfully submitted,


Phyllis A. Bradbury, Secretary


Richard F. Herbek, Village Clerk