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May 15, 2000

A Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, New York was held on Monday, May 15, 2000 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, New York 10520

Present/Absent: Mayor Elliott                   Trustee Grant
                        Trustee McCarthy                Trustee Harkins
                        Trustee Watkins         Manager Herbek
                        Attorney Waldman                Treasurer Reardon
                        The Mayor Arrived at 9:10 P.M.

Call to order:

Trustee Grant called the meeting to order at 8:10 P.M.  Everyone joined in the Pledge of Allegiance.

2.   Approval of Minutes:

Trustee McCarthy moved to approve the minutes of the Regular Board Meeting held on May 1, 2000 as corrected.  Trustee Harkins seconded the motion and was approved unanimously.

Approval of Vouchers:

Trustee McCarthy made a motion to approve the vouchers as follows, subject to review by the audit committee.  The motion was seconded by Trustee Harkins and approved unanimously.

General Fund            $60,072.07
Water Fund                     582.72
Capital Acct.             25,247.10
Trust & Agency              6,897.61
                                $ 92,799.50

SPECIAL RECOGNITION CERTIFICATE—Marc Holzer

Trustee Grant presented Professor Marc Holzer with a Special Recognition Certificate for service to the community.  In addition, he served on both the School and Planning Boards.  Professor Holzer thanked the Board and presented Manager Herbek and Mayor Elliott (which was received by Trustee Grant) with a copy of one of his books “Classics of Public Service”.  He added that Croton is one of the best manager/governed communities in the area.




CORRESPONDENCE:

Alexander F. Treadwell, Department of State, re: revision of building, fire and energy codes.

David S. Steinmetz, Esq., representing Metro Enviro Transfer, LLC, re:  transaction between Metro Enviro LLC and Allied Waste Industries, Inc.

Attorney Waldman stated that there was one development on this subject.  On May 5, 2000, the Village received data on tonnage handled since inception of Metro-Enviro.  On 5 days beginning in July 1999 with the most recent date of March 22, 2000, the operation handled more tonnage than permitted.  On this basis, the Village Board convened a special meeting to discuss options to be taken.  The following Saturday a letter was sent to the permit holder.  The letter stated that Metro-Enviro was not compliant with their permit and stated that as a consequence of the violation, an increase of the tonnage from 850 to 1000 per day will be disallowed..  Trustee McCarthy added that she and Trustee Harkins had been advocating that a part time professional monitor should be hired to report directly to the Village Board concerning this matter.  She said it is clear that proper monitoring is not taking place.  Trustee McCarthy made a motion seconded by Trustee Harkins for the Board to hire a professional monitor.  Trustee Watkins said he was willing to discuss this further at a later time.  Trustee McCarthy agreed to TABLE the motion so that the Board can discuss it further at the May 18th work session, but feels strongly that a monitor is needed.  Trustee Watkins suggested asking John Giglio to attend the next work session to discuss the matter with the Board.  

John Kellard, PE, Kellard Engineering & Consulting, PC, re:  proposal to provide professional engineering services for the preliminary design of a water system extension to service Finney Farm.

Manager Herbek recommended this topic for the next work session.  Trustee McCarthy said she would like to move this project along, however she would like to have an update from Attorney Waldman to decide how the Village stands on this issue and where it will be heading in the future.

Media One, notification of increase in rates on equipment and installation of cable service.

Manager Herbek stated this letter is for the information of the Board and residents.  No action is needed by the Board.  Effective June 2000, the monthly charge for cable service will increase.  Manager Herbek felt since tonight’s meeting was the last of the month, the public should be notified of the rate change for June.  He added that a copy of this notice would be mailed to anyone who receives cable service.  Trustee McCarthy mentioned the idea of retaining a separate entity, such as Monroe Telecommunications, to advise the Board on the cable TV franchise. She added that the Village would need to focus on this concern and perhaps join with other communities on the issue.  Manager Herbek recommended that an individual from the old NYS Cable Agency to meet with the Board to go over its options.  There would be no cost to the Village.  The Board
agreed.  

Carlos Posso, taxi service at the Train Station

Trustee Grant stated that Mr. Posso’s letter did not reach the Village offices in time to be on the agenda.  She said it would be inappropriate for the Village to take action with out all of the Board members and taxi companies present.  She said he would be notified of the earliest possible date for the issue to be resolved.  

CITIZEN PARTICIPATION

No citizens approached the Board.

RESOLUTIONS:

        a.  On motion of TRUSTEE WATKINS, seconded by TRUSTEE McCARTHY, the following resolution was adopted and approved unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York

WHEREAS, funds are needed to finance the additional costs incurred on two Capital projects that were over expended (1 - 4); and

WHEREAS the Treasurer wishes to allocate funds to existing projects from the transfer to Capital Fund from the General Fund account  ( 5 - 10); and,

WHEREAS the Treasurer wishes to allocate funds to existing projects from the transfer to Capital Fund from the water Fund account  (11 - 18); and,

WHEREAS, the Village Treasurer wishes to amend the 1999-2000 Capital fund budget effecting the following accounts; and

Increase  3-8660.2017               by    $         87.20  ( Waterfront Revitalization)
Increase  3-7140.0200.9899.9   by    $       171.24  ( Dobbs Park Rehab )
Increase  3-7140.200.9900.36   by    $    5,000.00  ( Sunset Park ImProve.)
Increase  3-003.5031.9900.36   by    $    5,000.00  ( Sunset Park Improve.)
Increase  3-1640.200.9900.35   by    $  60,000.00  ( Butler Building)
Increase  3- 3-5031.9900.35      by    $  60,000.00  ( Butler Building)
Increase  003-3410.2011           by    $  11,045.60  ( Plans for Fire Houses)
Increase  3- 3-5031.0011           by    $  11,045.60  ( Plans for Fire Houses)
Increase  3-3-5031.0042            by    $100,000.00  ( Sidewalk Improve. Prgm.)
Increase  3-5110.0042               by    $100,000.00  ( Sidewalk Improve. Prgm.)
Increase  3-8660.2081               by    $  20,000.00  ( Well #4 Field Improve. )
Increase  3-8660.0081               by    $  20,000.00  ( Well #4 Field Improve. )
Increase  3-8340.2094               by    $  30,000.00  ( Inserting Valves )
Increase  3-8660.0094               by    $  30,000.00  ( Inserting Valves  )
Increase  3-8120.200.9900.25   by    $  24,333.61  ( G.I.S. Survey )
Increase  3-003.5031.9900.25   by    $  24,333.61  ( G.I.S. Survey )

Now Therefore be it resolved that the Village Treasurer amend the 1999 -2000 Capital Fund budget to reflect these changes.  Budget modification—amending 1999-2000 Capital Fund budget..

Discussion:  Trustee Watkins verified that these transfers are for fiscal year 99-2000.  Trustee McCarthy asked if the construction of the concrete building at Well Field 3 will effect the need for the Butler Building in connection with freeing up space at the Municipal Garage.  Manager Herbek said it did not.  He said that this project has been ongoing for a couple of years and it accomplishes two things - firehouse and DPW storage.  Trustee McCarthy said she thought the reason for having the Butler Building was to free up space to be used as offices.  Trustee Grant asked how much the renovation will cost.  Manager Herbek said he thought the renovation would cost between $5, 000 and $10,000.  Trustee Watkins agreed with Trustee McCarthy that the space was intended as offices.  After some discussion, Trustee McCarthy felt the motion should be tabled until it could be discussed further.  Treasurer Reardon suggested to STRIKE items 17 and 18 (below) from the resolution.  Trustee Watkins suggested discussing this at the next work session.
                                        Items Striked

Increase  3-8340.200.9900.47   by    $  30,000.00  ( Well #3 Field Improve. )
18. Increase  3-003.5031.9900.47   by    $  30,000.00  ( Well #3 Field Improve. )

        b. On motion of  TRUSTEE WATKINS, seconded by  TRUSTEE HARKINS,  the following resolution was adopted and approved unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York

WHEREAS, the Treasurer requests budget transfers for the following accounts to amend The Butler Building project. The funds to accomplish these transfers are available in the accounts using the following modifications:

Increase  001-9950.0900               by   $ 55,520.68    ( Transfer to Capital )
Decrease 001-5142.0110               by   $ 11,367.42    ( Snow P/T )
Decrease 001-5142.0120               by   $   8,434.59    ( Snow O/T )
Decrease 001-5142.0200               by   $   2,000.00    ( Equipment )
Decrease 001-5142.0400               by   $ 12,895.58    ( Contractual )
Decrease 001-5142.0420               by   $   6,828.74    ( Supplies )
Decrease 001-5142.0421               by   $   1,707.49    ( Vehicle Maint. Supplies )
Decrease 001-5142.0470               by   $   8,351.86    ( Vehicle Repairs )
Decrease 001-8140.0110               by   $   3,935.00    ( Sewer P/T )

NOW  THEREFORE BE IT RESOLVED that the Village Treasurer amend the 1999 -2000 General Fund budget to reflect these changes.

Discussion:  Trustee Harkins asked what the funds would be used for.  Manager Herbek said it would be used for the Butler Building.  Treasurer Reardon added that due to a light winter, the money was available in the general fund.  Trustee Grant stated that even though the Village experienced a light winter, it incurred expenses from Hurricane Floyd.  Treasurer Reardon said the funds for Hurricane Floyd were taken from the Highway account.  Trustee Watkins asked if these funds would cover the expenses.  Treasurer Reardon said he hoped it would.  Trustee Grant asked that the total cost of the project would be.  Manager Herbek stated that it would cost about $100,000 and that the project needed to be completed by the fall.  Trustee Grant said she needed a clear explanation as to how the Butler Building would be used.  Trustee Watkins said it would be used for both Firehouse and DPW storage.  He added that during the last work session, the Board decided that if Treasurer Reardon could find the money in the budget the Board should go along with the project and that’s exactly what Treasurer Reardon has done.

        c. On motion of  TRUSTEE McCARTHY, seconded by TRUSTEE HARKINS,  the following resolution was adopted and approved unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York

WHEREAS, the Village incurred significant damage in the coastal storm designated as FEMA 1296 DR NY tropical storm FLOYD, and as such qualifies for Federal disaster funds; and

WHEREAS, the New York State Department of Transportation has notified the Village that it shall receive approximately $ 36,000.00 in F.H.W.A.(Federal Highway Administration) funds for the rebuilding of Brook street and Old Post Road North, both qualify as Federal aid roads; and

WHEREAS funds to reimburse the Village will be viewed as a receivable, as they will be received from the State in September 2000, and the Village Treasurer wishes to amend both sides of the 1999-2000 General fund Operating budget effecting the following accounts; and

Increase  5110.400  by    $  36,000.00    (Contractual )
Increase  4960         by    $  36,000.00    ( FEMA - FEDERAL )
           
Now Therefore be it resolved that the Village Treasurer amend the 1999 -2000 General Fund budget to reflect these changes.

Discussion:  Trustee Watkins asked why the funds will remain in the 99-2000 budget if they are received next fiscal year.  Treasurer Reardon stated that the expenses were incurred this fiscal year.


        d. On motion of TRUSTEE McCARTHY, seconded by TRUSTEE WATKINS,  the  following resolution was adopted and approved unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York

WHEREAS, the Treasurer requests budget transfers for the following accounts to close several Capital Fund projects. The remaining funds in completed projects must be transferred to the Debt Service Fund using the following modifications:

Increase  003-9901.0900                         by   $ 2,850.90    ( Transfer to Debt )
Decrease 003-8340.2096                      by   $    799.62    ( Hession Hills )
Decrease 003-5130.0200.9900.0029    by   $ 2,051.28    ( Leaf Loader )

NOW  THEREFORE BE IT RESOLVED that the Village Treasurer amend the 1999 -2000 General Fund budget to reflect these changes.

Discussion:  Treasurer Reardon stated that any unused capital budget funds are transferred to debt service.

        e. On motion of TRUSTEE GRANT, seconded by TRUSTEE McCARTHY, the  
following resolution was adopted and approved unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York

WHEREAS, the Treasurer requests budget transfers for the following accounts to amend several Capital Fund projects. The funds to accomplish these transfers are available in the accounts using the following modifications:

Increase  001-9950.0900               by   $ 21,450.00    ( Transfer to Capital )
Decrease 001-7140.0400               by   $ 21,450.00    ( Parks )
Increase  003-7140.2049               by   $ 11,450.00    ( Ball Fields )
Increase  3- 3-5031.0049               by   $ 11,450.00    ( Ball Fields )
Increase  003-7140.200.9900.45   by   $ 10,000.00    (Duck Pond Dredging)
Increase  3- 3-5031.9900.45          by   $ 10,000.00    (Duck Pond Dredging)

NOW  THEREFORE BE IT RESOLVED that the Village Treasurer amend the 1999 -2000 General Fund budget to reflect these changes.

        f. . On motion of TRUSTEE GRANT, seconded by TRUSTEE McCARTHY, the  
following resolution was adopted and approved unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York

        WHEREAS, the Treasurer requests budget transfers for the following accounts to fund the compost project.  The funds to accomplish these transfers are available in the accounts using the following modifications:



                1.  Increase    001-8090.0400           by $1,500.00 (Contractual)
                2.  Decrease  001-5140.0470             by $1,500.00 (Repairs)

        NOW THEREFORE BE IT RESOLVED that the Village Treasurer amend the 1999-2000 General Fund budget to reflect these changes.


REPORTS

Manager Herbek received a memo from the Recreation Department concerning the issue of Park Passes.  Manager Herbek recommended this to be discussed at the next work session.  Trustee Grant stated that she is in favor of the photo I.D.’s but had concerns over certain definitions of who would and would not be covered by a resident permit.  Trustee McCarthy proposed the idea of “piggy-backing” on the system the Town of Cortlandt uses.  Manager Herbek announced that the DEC would be holding a public hearing June 8th in the meeting room at 2:00 and 7:30 P.M.  The DEC will gather public comments concerning the draft environmental impact statement for four Hudson River electric generating facilities in connection with SPDIS permits.  Manager Herbek stated that during May 22nd through May 29th, the Village would be receiving larveacide briquettes in all of its catch basins.  The application of the briquettes could last until May 31st in case if inclement weather.  Trustee Grant asked if the Duck Pond or any other pond would need attention.  Manager Herbek said he would check into it.  Consultants representing the firm in connection with the Comprehensive Plan will be seeking input from Board members and will plan to meet with them individually.  Manager Herbek recently attended a Northern Tier Coalition meeting and was informed that the Millennium Pipeline route has been changed to run the corridor of Route 9A.  Manager Herbek will meet with Brent Archer from Columbia Gas Wednesday at 2:00 P.M.  Mayor Elliot stated that steps have been taken in connection with this project.  As President of the Westchester Municipal Officials Association, Mayor Elliot has appointed Clinton Smith as a representative for the Westchester Municipal Officials Association who is reviewing the project.  The Village is registered with the Federal Energy Regulatory Commission because the pipeline runs over the soul source aquifer for the Village.  The Mayor also asked Joel Klein to consult on this project.  Trustee Grant added that Joel pulled information off the Internet concerning the change in plans.  Manager Herbek announced that Metricom invited Board members to attend a demonstration at the Metropolitan Cafe May 17, 2000 from 6 P.M. to 9 P.M. concerning wireless mobile Internet access.

Trustee Watkins stated for the record that the letter the Board sent out in reference to Metro Enviro cited a unanimous decision to keep the tonnage at 850 vs. the 1,000.

Trustee McCarthy shared information on Metro-Enviro's quarterly report.  The number of trucks that came through the Village astonished her.  2,503 in the first quarter of 1999; 3,115 in the second quarter; 4,801 in the third quarter; and 4,215 in the fourth quarter, for a total of over 14,000 trucks in 1999.  She reported that a resident had parking concerns on Maple Street between Old Post Road and Olcott.  She recommended the Board to take action with either striping or some method to delineate between spaces and driveways.  Manager Herbek will look into some possibilities.  Trustee McCarthy had a garbage pick-up concern from a resident on Grand Street.  She recommended having the schedule in the Village newsletter.  In addition, Trustee McCarthy would like to have the Village Newsletter distributed 3 times a year instead of twice.  

Trustee Grant stated that she and Trustee Harkins met with Commissioner DeSantis to explore possible sites for compost storing and Jim Harkins was instrumental in being able to encourage the County to give us additional field space.  Trustee Harkins added that limited space available led to the idea of additional field space at Croton Point Park.  Trustee McCarthy said she is not sure if that is a viable alternative.  Manager Herbek added that there is a long-term plan with various Village improvements in the works.  Trustee Grant reminded everyone of the School Board Budget election.

Trustee Grant made a motion to adjourn into executive session to discuss potential litigation; seconded by Trustee Watkins and approved unanimously.  The Meeting was adjourned at 9:45 P.M.

Respectfully submitted,

Carolyn Di Cuirci, Secretary



                                        
Village Clerk