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September 18 2000
A Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on Monday, September 18, 2000 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520.

The following officials were present:

        Mayor Elliott                           Trustee Grant
Treasurer Reardon                       Trustee Harkins
        Village Attorney Waldman                Trustee Watkins
                                                Trustee McCarthy
        Absent: Village Manager Herbek


1. CALL TO ORDER:

Mayor Elliott called the meeting to order at 8:00 p.m.  Everyone joined in the Pledge of Allegiance.



2. APPROVAL OF MINUTES:

Trustee Grant made a motion to approve the minutes of the Regular Board Meeting held on August 21, 2000 as corrected.  Trustee McCarthy seconded the motion.  The Board voted unanimous approval.

Trustee Grant made a motion to approve the minutes of the Regular Board Meeting held on September 5, 2000 as corrected; Trustee McCarthy seconded the motion; unanimous approval.


3. APPROVAL OF VOUCHERS:

Trustee Grant made a motion to approve the vouchers as follows, subject to review by the Audit Committee.  Trustee McCarthy seconded the motion and the motion was approved unanimously.

                General Fund            $45,451.50        
                Water Fund                         2,183.79                                                     Capital Accounts                    29,966.47 + $25,000 Blanket PO
                Trust & Agency           19,019.00      
                                                 $ 96,620.76


4.  CORRESPONDENCE:
        Treasurer Reardon read the following correspondence.
        (full text available at the Village Office):

A letter from Victoria Terwilliger, Devon Avenue requesting permission to close her street for a block party on Saturday, September 30th, rain date, Sunday October 1, 2000.  Trustee Grant made a motion to approve the request, with the usual caveats.  Trustee Harkins seconded the motion; unanimous approval.
A letter from Jan Wines, Croton Trails Committee, regarding their recommendations for an amicable agreement with the Hixson Road property owners regarding the use of the pedestrian right-of-way easement.  Trustee Grant suggested notifying the Kagan’s and Mark Franzoso that the Village is planning on taking action.  Trustee McCarthy stated that all others in attendance at the meeting be notified and provided with a copy of this memo before taking any action.  Trustee Watkins noted that the memo from the Trails Committee was dated May, 1999 and asked if no further steps had been taken and that the only thing they are recommending is what is in that memo.  Mayor Elliott replied that this is just one of the steps taken along the way.  Trustee Grant added that she believes they were leaning toward “less is better”.  Mayor Elliott asked that this be put on the agenda for a subsequent meeting.
A letter from Ann Gallelli, Planning Board Chair, regarding Signage Legislation and a letter from the Chamber of Commerce regarding same.  Mayor Elliott thanked all for their work on this item and asked that it be put on a work session; he asked the VEB to fast track this project to put all in place.

CITIZEN PARTICIPATION:
Roger Solymosy stated that he couldn’t attend the FERC meeting, but watched it on TV; he thanked Trustee Grant for the comments she made.  He added that Trustee Grant is right and people should not speed in the Village and her warning about speeding in Croton should be taken to heart.  Trustee Grant added that she wanted people to know that police presence is definitely between St. Augustine’s Church and the turn further down the road.

RESOLUTIONS:
        a.      Trustee McCarthy made a motion to approve the following resolution, seconded by Trustee Grant:
        
WHEREAS, the Village Board of Trustees periodically meetings in work sessions to discuss Village business; and

WHEREAS, these work sessions are open, public meetings, but are not video taped and generally no minutes are taken or produced; and

WHEREAS, it is important that an accurate record be kept of the business which is transacted at these work sessions;

BE IT RESOLVED that the Village Board of Trustees hereby determines that all future Village Board work sessions shall be tape recorded, that minutes of those meetings are to be transcribed from the tapes and those minutes shall be submitted to the Village Board to be amended, where necessary, and approved.

Discussion:  Trustee Grant asked where they would get the money and the person to do this work.  Trustee McCarthy replied that she proposed this resolution in this fashion,  stating that it could be tape recorded and the tape could be given to someone to transcribe which would eliminate the need to have someone present at the meeting and should be less expense.  Trustee McCarthy added that the other aspect is that the minutes could be put on the web site to give the public information about what is being done at the work sessions; they will be able to get greater citizen participation in Village government activities.  Trustee Watkins stated that these sessions sometimes go 4 hours or more then someone would have to listen to a tape for four hours, then transcribe; perhaps there is not a need to transcribe, but only having the tape would be enough or do a synopsis.  Mayor Elliott suggested that perhaps an intern or part time person could do a synopsis.  Village Attorney Waldman suggested an alternative might be to not  transcribe automatically, but do it on a need-to-do basis.  Trustee Grant suggested that the synopsis would be fine and if the minutes needed to be transcribed, they could have someone do it; she would not want to pay someone to keep track of the bullets of the agenda and suggested perhaps the Trustees could do this on a rotating basis.

Trustee McCarthy made a motion to amend the agreement; the last paragraph should read:

BET IT RESOLVED that the Village Board of Trustees hereby determines that all future Village Board work sessions shall be tape recorded, and, upon request of any Trustee, minutes of those meetings be transcribed from the tapes and the transcribed minutes shall be submitted to the Village Board to be amended, where necessary, and approved.

Trustee Grant seconded the motion to amend the resolution.  Vote was taken with all Trustees and the Mayor voting “aye”.

b.      Trustee McCarthy, made a motion to adopt the following resolution, seconded by Trustee Harkins:

WHEREAS, the Village has leased the Asbury United Methodist Parking Lot area for many years to provide additional off street parking for the Upper Village Area, and

WHEREAS, the last five-year agreement expires on November 30, 2000 and it is the desire of both the Village and the Asbury United Methodist Church to continue this lease arrangement for the use of the parking lot,

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to sign the lease agreement with the Asbury United Methodist Church for the use of their parking lot for the period of December 1, 2000 to November 30, 2005.*

Discussion:  Village Treasurer Reardon stated that it would be prudent to have all contracts coincide with the Village fiscal year and suggested that the final date of the contract be changed to May 31, 2006.

*Trustee McCarthy amended her motion to indicate that the contract will run from December 1, 2000 to May 31, 2006.  The amended motion was seconded by Trustee Harkins and approved unanimously
        
c.      On motion of TRUSTEE Grant, seconded by TRUSTEE McCarthy, the  
following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:  

        WHEREAS, the Village has engaged the firm of Instituform Technologies, Inc., to line the sewer mains on Old Post Road North and Stevenson Place in order to address the infiltration and inflow and the sewer odor problem in this area of the Village, and

WHEREAS, in the process of preparing to line a section of the sewer main on Stevenson Place, it was discovered that sections of the main had collapsed and this cannot be repaired by lining, and

WHEREAS, the Village Director of Public Works in consultation with the Village Engineer, the Engineering firm of Dolph Rotfeld and the firm of Instituform recommends that approximately 280 feet of sewer main must be completely replaced, and

WHEREAS, the Village Director of Public Works has obtained a proposal from the firm of WD Excavating to replace this section of sewer main at a cost of $36,800 to include restoration of the road after the sewer main has been installed, and

WHEREAS, WD Excavating is a company that the Village has used over the years to perform this type of work and is very satisfied with the quality of their work, and

WHEREAS, this job cannot await public bidding as it must be corrected immediately due to public health and safety reasons, and

WHEREAS, the General Municipal Law allows the Board of Trustees to declare an emergency due to circumstances such as this, and

WHEREAS, sufficient funds are available in the Village’s contingent account to cover the expense of this project,

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to award an emergency contract to WD Excavating, Inc., of Croton-on-Hudson, New York to complete this sewer main project at a cost of $36,800.


7.      REPORTS:
Trustee Watkins reported that at the Scoping session for the Millenium Pipeline, Briarcliff announced it would hire a law firm, Kirkland & Ellis, Neil Levy, an attorney from their Washington office will represent Croton, Ossining, the Town of Ossining & Briarcliff in this matter.

Trustee McCarthy reported that this weekend there will be a Cycle Day for Croton Community Nursery and the Police Department will do photo i.d.’s and provide other services.  Trustee McCarthy noted that the Police Dept. in addition to their daily activities are very involved in community activities.

Trustee Harkins reported that the Chamber of Commerce met on September 7th and they are working with the Village administration to get six ‘yield to pedestrians’ signs that will be anchored to the center of the roads within crosswalks.  Trustee Harkins added that there was some concern about the awarding of contracts to companies located outside of the Village and was asked to remind the administration to consider Croton firms.  Trustee Harkins reported that at the recent meeting of the Recreation Committee, the skate board park location was discussed; they had received a letter from the landscaping firm that is studying the recommended locations-CET School parcel, which they consider too small, and the former sewer treatment plant property, which they believe to be better suited, but has issues also; they have determined they should have a list of all available parcels which they can review and put together a plan that will match the needs of the community for a skate park.  Trustee Harkins added that construction costs should run about $10.00 a square foot and there is some concern if that cost, based on the number of users, provides a good rate of return for residents.  

Trustee Grant stated that she is pleased to see an analysis being done for the skate board park and it is her opinion that the skateboard use has very much declined recently.  Trustee Grant reported also that the School Board continues to have concerns about the CET location for the skate board park and they have expressed their opposition to it; in addition, they have asked that the Recreation Committee keep them advised, consulted, informed and kept up to date of ongoing plans for this park.  Trustee Grant reported on the Comprehensive Plan survey that went out, stating that she is please to have received 742 responses and they are still coming in; the deadline is September 25th.  Trustee Grant reported that on the Millenium Pipeline petition, over 5000 signatures were submitted, close to 1000 from Croton; everyone helped and did their share and she thanked all volunteers.

Mayor Elliott thanked the Boards of Ossining, Briarcliff and Croton for showing a united front on the Millenium Pipeline, for the press releases, ribbons, and press conferences; he thanked Joel Klein for attending the meeting and his input; he added that the petition was great and everyone worked together.  Mayor Elliott thanked the Police Department and the staff for their help the night of the Scoping session.

Trustee Grant made a motion to adjourn.  The motion was seconded by Trustee McCarthy and approved unanimously.

The meeting was adjourned at 8:55 P.M.


Respectfully submitted,


Phyllis A. Bradbury, Secretary




        Village Clerk