A Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on Monday, January 3, 2000 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520.
The following officials were present:
Mayor Elliott Trustee Daubney
Village Manager Herbek Trustee Watkins
Village Attorney Waldman Trustee Grant
Absent: Village Treasurer Reardon, Trustee McCarthy
1. CALL TO ORDER:
Mayor Elliott called the meeting to order at 8:00 p.m. Everyone joined in the Pledge of Allegiance.
2. APPROVAL OF MINUTES:
Trustee Grant made a motion to approve the minutes of the Regular Board Meeting held on December 6, 1999 as corrected. Trustee Daubney seconded the motion. The Board voted unanimous approval.
3. APPROVAL OF VOUCHERS:
Trustee Grant made a motion to approve the vouchers as follows, subject to review by the Audit Committee. The motion was seconded by Trustee Watkins and approved unanimously.
General Fund $ 3,217.61
Water Fund 18,118.97
Capital Accounts 1,357.87
Trust & Agency 120.00
Village Manager Herbek read the following correspondence (full text available at the Village Office):
A letter from William Goldstein, 48 Park Trail, regarding amending the 1985 resolution accepting dedication of that portion of the existing drive including a completed turn-around, in lieu of the proposed cul de sac indicated in the resolution. Village Manager Herbek requested that this be referred to the Planning Board and Fire Department for comments. All agreed.
A letter from Joseph E. Phelan, Solid Waste Commission, regarding the approved Local Law No. 10-199, entitled the “Westchester County Solid Waste & Recyclables Collection Licensing Law” and enclosing a copy of the new law. Village Manager Herbek added that he recommends that the Chief of Police or a key officer be appointed liaison. Trustee Daubney stated that this should be investigated, but he doesn’t want to put a strain on Village resources. Village Manager Herbek will discuss the pros and cons with the Chief of Police and report back. Trustee Grant noted that when she recently hired an outside contractor to take items away from her residence, MetroEnviro refused to accept treated lumber from them and she was glad to hear this.
A letter from Mark and Maura Koch, 54 Beekman Avenue, regarding their recent property damage caused by Hurricane Floyd and asking for a waiver of the $157. building permit fee for repair of their retaining wall. Trustee Grant made a motion to approve the fee waiver as requested. Trustee Daubney seconded the motion, approved unanimously.
A letter from Joseph O’Malley, NY State Dept. of Transportation, regarding the lighting of the southern end of the bikeway and reporting that this has been corrected and is now working properly.
A memorandum from the Waterfront Conservation Advisory Committee, a letter from Gregory S. Kullberg, 199 Cleveland Drive and a letter from Joseph Biber, 204 Cleveland Drive regarding the Croton-Harmon Board of Education’s plan to construct a school building off Gerstein Street. Mayor Elliott stated that as announced at a Public Session, the School Board has decided that building in that area is not one of the options any longer.
No comments were offered.
a. On motion of TRUSTEE DAUBNEY, seconded by TRUSTEE GRANT, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with unanimous vote:
BE IT RESOLVED: that the Village Manager is hereby authorized to sign the Snow and Ice Agreement with New York State for years 2001/2002 in the amount of $4,298.54.
b. On motion of TRUSTEE GRANT, seconded by TRUSTEE WATKINS, the following resolution was unanimously adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, the Village has budgeted and appropriated $40,000 for a small roadside tractor, and
WHEREAS, the DPW has opted to bid a “skid steer” which is able to perform all of the functions of a roadside tractor and in addition be used as a loader, sweeper, snow blower, trail maintenance piece of equipment and also for sidewalk maintenance, and
WHEREAS, on November 4, 1999 bids were opened with four bidders two of which did not meet specifications,
NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to award bid # 6 – 99 for a skid steer loader to K. C. Canary of Beacon, New York, the lowest responsible bidder meeting specifications, for their bid in the amount of $33,987.00
Discussion: Trustee Daubney inquired if this is a plow or a snow blower. Village Manager Herbek replied that it is a snow blower and cannot be used on the footbridge crossing the highway. Trustee Watkins questioned why the 3rd lowest bidder was the one accepted. Village Manager Herbek replied that the bids received were looked at very closely and they considered this firm most met specification.
On motion of Trustee Grant, seconded by Trustee Watkins, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton on Hudson, New York:
WHEREAS, the Village has five vehicles which are no longer functional and usable by the Village, and
WHEREAS, it is in the Village’s best interest to dispose of these vehicles as they are now taking up valuable storage space, and
NOW THEREFORE BE IT RESOLVED, that the Village Manager is hereby authorized to dispose of these vehicles by sealed bids and, if there is no interest by anyone in these vehicles, by any other means available.
d. On motion of TRUSTEE GRANT, seconded by TRUSTEE WATKINS, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, the Village’s capital fund budget for 1999-2000 calls for an underground location firm and/or engineering firm to be retained in order to begin the underground location of the sanitary sewers and storm sewers throughout the Village and tie the data into the Village’s Geographic Information System, and
WHEREAS, the Village Engineer has received a proposal from Williams Associates, LLC of Peekskill, New York to provide the implementation of an Automated Mapping/ Facilities Management System for the Village water, sewer and storm drain systems, and
WHEREAS, the Village borrowed the funds to cover this entire project in the 1999-2000 capital budget,
NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to sign the agreement with Williams Associates in the amount of $37,000 for the implementation of an automated mapping/ facilities management system for the Village’s water, sewer and storm drain systems.
Discussion: Trustee Grant asked if this amount is what was budgeted. Village Manager Herbek replied that it was and these funds are available. Trustee Watkins asked for an explanation of how this will help when there are problems in the septic system. Village Manager Herbek gave an example of a recent problem where this would have identified more quickly the additional valves that needed to be shut off in order to isolate the problem; the current plans are very old and they need to know where mains and valves are and how to control the systems; it will have all specificity needed for some years to come, it will be digitized and to input the information into the GIS as the next step; it will provide important information to departments. Trustee Grant asked if this will identify old systems that are perhaps through private property such as Finney Farm. Village Manager Herbek replied that Finney Farm is a private system, but it will identify public sewers running through private property. Trustee Daubney asked if there will be any problem with the date since the contract as written is assuming the project would be already under way; he would like to assure that the quote is still valid. Trustee Daubney asked if the Village could ask Tom Ferguson to come back to assist with information and he also asked if the assumption the firm makes about Village computers is correct. Village Manager Herbek replied that the date should be fine; he doesn’t see any problem with asking Tom Ferguson help out and Kary is the Village’s computer resource person and he comfortable with this. Trustee Watkins asked if the project will be finished for $37,000. Village Manager Herbek replied that he certainly hopes so.
e. On motion of TRUSTEE GRANT, seconded by TRUSTEE DAUBNEY, the following resolution was unanimously adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, the Village Board has awarded a contract to F. A. Burchetta, electrical contractors, for the automation of the Village’s well fields, and
WHEREAS, it is necessary to utilize the services of Lynch Engineering, P.C., the company which prepared the design specifications, to perform inspection services during the period of construction and installation to make sure that all contract requirements and specifications are being met, and
WHEREAS, the Village Engineer recommends that the Village enter into such a retainer agreement,
NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to sign the agreement with Lynch Engineering, PC to provide additional field services during construction on the electrical automation contract for the Village’s wells at a cost of $3,500.00 with any additional work to be done on a time and material basis.
Discussion: Trustee Daubney asked what will Lynch Engineers do that the Village Engineer can’t do? Village Manager Herbek replied that the Village Engineer is not an electronic engineer and this company has prepared detailed electrical specification information to assure the system will work properly and it is important to assure the Village is getting what it pays for in such an important project.
f. On motion of TRUSTEE GRANT, seconded by TRUSTEE WATKINS, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with unanimous vote:
WHEREAS, we received three requests for proposals for sanitary sewer line and manhole rehabilitation; and
WHEREAS, Rotfeld Engineering, PC, conducted the Infiltration and Inflow study of the sanitary sewer systems in Westchester County; and
WHEREAS, this firm is familiar with the Village’s sewer system and are most knowledgeable about the infiltration and inflow problems that we are mandated to address;
NOW, THEREFORE, BE IT RESOLVED: that the Village Manager is hereby authorized to enter into an agreement with Dolph Rotfeld Engineering, PC, for sanitary sewer line and manhole rehabilitation per the hourly basis as attached.
Discussion: Village Manager Herbek stated that all firms that bid were good firms but the rates were specified differently; one was a lump sum for the bidding phase, one was a percentage of construction costs and Rotfeld bid as a per diem rate. Village Manager added that Rotfeld Engineering has been involved with County work and has expertise in this area. Trustee Watkins asked if we had the funds in the capital budget. Village Manager Herbek replied that a Capital Account has been established for this; a full accounting of what this will cost will be not appropriate until a full engineering analysis is done, but an estimate is probably somewhere in the $10,000 range. Village Manager Herbek stated that he had no problem establishing a $10,000 threshold whereby he will come back and report to the Board. Trustee Watkins suggested that there be an appropriate escape clause in the contract.
Village Manager Herbek reported that there will be a work session on January 10, 2000; the items on the agenda, including sidewalk improvement program, problems with the shopping center, Seth Davis may come speak about the Seprieo property soil sampling and the Brook Street crossing elimination project. Village Manager Herbek requested an Executive Session after the work session regarding collective bargaining with the Croton Police Department. Trustee Grant made a motion to schedule the Executive Session; Seconded by Trustee Watkins, approved by all.
Trustee Watkins asked when the leaf pickup will be completed. Village Manager Herbek replied that it should all be done in 2 to 3 weeks. Trustee Watkins asked for an update on the compost-recycling project. Village Manager Herbek replied that there are no problems at present, everything seems to be working from the Village's standpoint; Ken Kraft is having a meeting tomorrow regarding operation items and should have more information. Trustee Watkins asked about the status of 33 Brook Street housing project. Village Manager Herbek replied that he was told the home contract will be on a County agenda this week; demolition can be done at any time now as far as the Village is concerned, but that is something that needs to be done through the Housing Network. Trustee Grant offered to call the Housing Network people to ask about starting the demolition.
Trustee Daubney stated that he mentioned last month that the Recreation Advisory Committee wanted a meeting with the Village Board and School Board regarding the Teen Council and asked if this has been scheduled. Village Manager Herbek stated that it is scheduled for February 7th; Trustee Daubney stated that he would call the School Board and confirm it.
Trustee Grant referred to a letter from a citizen who wanted to participate in the sidewalk improvement program and asked other Board members to go to look at the surrounding areas. Trustee Grant stated that she has been told there are still problems in the North Riverside Ave area with the height of the curbs in relation to the driveways and asked what could be done to help them. Village Manager Herbek stated that he will keep after the contractor and that the Village Engineer will go down to inspect the area. Trustee Grant stated that she would like to see some help given to these residents. Trustee Grant reported that she received a call regarding excessive cars at Benedict, at the four corners, that this has become a parking lot and she would like someone to talk to the property owners. Village Manager Herbek stated that the Planning Board will be taking up the issue of new and used car sales and he is not sure what can be done legally from a code standpoint. Trustee Grant asked that the owners be requested to keep cars contained within the lot. Trustee Watkins stated that commercial establishments should not be using its own vehicles to park in normal parking spaces in the regular thoroughfare and this point should be made to the owners. Trustee Grant asked that she be kept informed about what is being done and she will respond to the calls. Trustee Grant reported that the Arboretum boardwalk is started; the equipment has been delivered and she thanked Senator Leibell and Trustee Daubney for their assistance in obtaining funding for this project. Trustee Grant stated that the Comprehensive Plan Committee has completed its draft proposal and they will have plenty of time for citizens’ input; the next meeting is scheduled for Wednesday, January 12th at 8pm; anyone is welcome and encouraged to attend.
Mayor Elliott noted that a member of three Village families passed away recently: Anna Dymes, Deech Franzoso and Bill DiVitto and sympathies are extended to these families. Mayor Elliott thanked the Fire Department for their work in responding with mutual aid to the recent fire in Ossining; several Croton firefighters were hospitalized but have been released. Mayor Elliott wished everyone a Happy New Year, goodbye to the 20th century, hello to the 21st century and goodbye to Charlie Brown.
Trustee Grant made a motion to adjourn; seconded by Trustee Daubney, approved unanimously. The meeting was adjourned at 9:20 P.M.
Phyllis A. Bradbury, Secretary
Richard F. Herbek, Village Clerk