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January 29, 2001 Special Meeting Minutes
Special Meeting of Board of Trustees – January 29, 2001

A special meeting of the Board of Trustees was called for Monday, January 29, 2001 to review a number of items with the Village Manager, Village Treasurer and Chief of Police.

Present:        Mayor Elliott
                Trustee Grant
                Trustee Harkins
                Trustee McCarthy
                Trustee Watkins
                Village Manager Herbek
                Village Treasurer Reardon
                Police Chief Coxen
                Lieutenant Calcutti

The meeting was called to order at 7:45 PM. The following items were discussed:

1.      Police Overtime – The Village Board, Village Treasurer and Village Manager discussed the police overtime issue and that all budgeted funds for police overtime have been expended to date. Questions, which need more information, relate to the level of staffing in the department and what level of staffing is adequate to meet the Village’s needs and requirements on a day-to-day basis. It was explained by Chief Coxen that although the overtime account has been running high, we have maintained a lower cost for the personal services line of the budget. He said that by adding one or two or three officers would not totally solve the overtime problem and that the Village’s overall cost would probably be more with the added personnel cost. It was decided by the Board that more information and analyses was needed to come to a conclusion on this issue and that we should look to retaining some outside assistance to investigate this issue. It was suggested that the Village might want to contact the NYS Division of Criminal Justice Services and possible other consultants to review this matter and render a report to the Village Board. This will probably involve a review of the various work charts that department’s work in Westchester County and possibly also having a consultant prepare some financial modeling. The Village Manager was asked to obtain some proposals to do this work.
2.      Duck Pond – update. The Village Manager explained that he has taken some soil samples at the Duck Pond and is awaiting the results. He has had the soil tested for toxins, heavy metals, and volatile organics. He requested permission from the Board to excavate about one foot of soil from the Duck Pond and to do this as an “in house” project. He would employ Sam Giordano as an operator, rent an excavator with an extended boom from HO Penn, retain a private truck company to transport the material to the Seprieo Property, assuming that it can be used at the site. He also indicated to the Board that the estimated expense would be between $10,000 and $20,000. The Village Board concurred with proceeding along these lines. The Village Treasurer was requested to provide whatever budget modifications are necessary to fund the project for this work.
3.      Salt Shortage – The Village Manager and Village Treasurer explained that because of the winter conditions thus far there is a need to purchase more salt. The Director of Public Works provided a memorandum that we are slightly more than half way through winter and we have already used over 1200 tons of salt. The balance in the snow removal supplies account is down to $4,247.45.

        On motion of  TRUSTEE Grant,  seconded by  TRUSTEE McCarthy,  the  following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York

WHEREAS, the Village of Croton has almost exhausted its supply of road salt for the current winter season along with the budget for same; and

WHEREAS, the superintendent of Public Works has estimated that this year the Village’s salt & sand needs for the remainder of the winter season to be in excess of 800 tons; and

WHEREAS, the Treasurer has requested funds in the 2000-2001 budget to be amended to address the salt shortage; and

WHEREAS: the Treasurer has reviewed the budget and has requested the following budget transfer to accommodate this purchase:

Increase   001-5142.420  by      $  14,008.00    ( Contractual Expense )
Decrease  001-1990.400  by      $  14,008.00     ( Contingent )

Now Therefore be it resolved that the Village Treasurer amend the 2000 – 2001 General Fund budget to reflect these changes.

B-1 # 14
Balance: $ 0.00

4.      Executive Session – The Village Manager discussed with the Village Board a number of salary adjustments for five members of the management staff. It was explained that the adjustments are necessary to properly compensate these staff members for the jobs that they are doing for the Village. A majority of the Village Board concurred with the recommendations of the Village Manager. The appropriate resolution will be prepared for the February 5, 2001 Village Board Meeting. Also the Village Manager discussed with the Board his recommendations for salary increases for the members of the management team effective June 1, 2001. The new salaries will be approved with the approval of the 2001-2002 fiscal year budget.

The meeting adjourned at 10:15 PM

Respectfully submitted,

Richard F. Herbek
Village Manager/ Clerk