Regular Board Meeting
May 6, 2002
A Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on Monday, May 6, 2002 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520.
The following officials were present:
Village Manager Herbek Trustee Grant
Treasurer Reardon Trustee Wiegman
Village Attorney Waldman Trustee Schmidt
Absent: Trustee McCarthy
1. CALL TO ORDER:
Mayor Elliott called the meeting to order at 8:10 p.m. Everyone joined in the Pledge of Allegiance.
2. APPROVAL OF MINUTES:
Trustee Wiegman made a motion to approve the minutes of the Regular Board Meeting held on April 22, 2002 as corrected. Trustee Grant seconded the motion. The Board voted unanimous approval.
Trustee Wiegman made a motion to approve the minutes of the Special Board Meeting held on April 29, 2002. Trustee Grant seconded the motion; unanimous approval by the Board.
3. APPROVAL OF VOUCHERS:
Trustee Grant made a motion to approve the vouchers as follows, subject to review by the Audit Committee. The motion was seconded by Trustee Schmidt and approved unanimously.
General Fund $ 30,937.17
Water Fund 3,224.38
Capital Accounts 53,780.51
Trust & Agency 25,888.03
Village Manager Herbek read the following correspondence (full text available at the Village Office):
a) A letter from Gregory Walsh, NYS Dept. of Transportation, in response to a request for a sign prohibiting right-on-red at Rt. 9A/Municpal Place; the Notice to Order was enclosed. Trustee Schmidt suggested that perhaps a request should have been made for a second no right-on-red turn going west on Municipal Place. Mayor Elliott replied that this can be looked at.
b) A letter from David Terwilliger, NYS Dept. of Transportation regarding the lease of DOT property for leaf composting; this request will be investigated and when a determination is made, the DOT will inform the Village Manager.
c) A letter from Attorney Wayne Spector of Sweeney, Cohn Stahl & Vaccaro, authorizing an extension until May 31, 2002 for the Planning Board to complete its review and recommendations in the application for Special Hardship and Mixed Use Permit for his clients, Malom/Murray.
d) A letter from Frederick Berner, of Sidley Austin Brown & Wood, LLP, attorney for Millennium Pipeline, regarding their negotiations with Mt. Vernon. It was noted that Mt. Vernon today came to an agreement with Millennium.
e) A letter from Maria Cudequest, representing Concerned Citizens of Croton, requesting that her statement regarding Metro Enviro, Allied Waste and Suburban Carting be read at tonight s meeting. Village Manager Herbek read the complete statement. Village Manager Herbek also responded to items in the statement as follows: a) Karta Container is still licensed by Westchester County Solid Waste Commission b) the container was for Earth Day, not the skateboard park cleanup c) Suburban is also licensed and the decision to use them was made by the Superintendent of the Dept. of Public Works after seven companies were called to get prices and
Suburban was considerably less costly than the others; Village procedures were followed to be as efficient and cost-effective as possible; if the Board wishes Village Manager Herbek to not use these companies, he suggested they pass a resolution to that effect.
f) A letter from Jon Gopelrud with a recap of Earth Day activities.
Jim Harkins asked the status of two matching grants that, during the past year, were passed by resolution: 1) storm water drainage. Village Manager Herbek replied that this will be given another look at later in the fall. 2) Fire apparatus. Village Manager Herbek replied that he expects to get used apparatus at about half the cost and the Fire Dept. is looking at different types of ladder trucks; May 8th there will be a demonstration of ladder trucks; they are trying to focus on projects that are ready to go. Mr. Harkins asked about the matching grant for the Waterfront property, which he did not see in the proposed budget. Village Manager Herbek replied that the water fund has enough funds to do this project and
will not borrow any money; on the handicapped accessible trail, it appears that the Village is one of two finalists for funds from Westchester County; they have been working with CSX to get them to build the fence as he does not expect any funds from the Clean Water/Clear Air; it looks like the access road extension has not been approved for funding. Mr. Harkins asked if there is any provision in this year s budget for a Community Center. Mayor Elliott replied that the first step is to wait for the survey being done on recreational facilities, and then a search for a location can begin.
a) On motion of TRUSTEE WEIGMAN, seconded by TRUSTEE GRANT, the following resolution was adopted by the Board of Trustees of the Village of Croton-on-Hudson, New York with roll call as follows: Trustee Wiegman, “aye”, Trustee Schmidt, “aye”, Trustee Grant, “aye”, Mayor Elliott, “aye”.
WHEREAS, it is time for the Westchester Urban County Consortium to requalify with the federal government for FY 2003 to 2005, and
WHEREAS, the County s deadline for submission of the Cooperation Agreements to HUD is July 12, 2002 and therefore, the agreements must be executed, accompanied by an authorizing resolution by the Village Board, and returned to the County Department of Planning no later than June 14, 2002, and
WHEREAS, participation in the CDBG program over the years has led to the Village receiving approximately $2,500,000 in grants, and
WHEREAS, it is the intention of the Village of Croton on Hudson to continue to be a member community in the Urban County Consortium for FY 2003 through FY 2005,
NOW, THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to sign the Urban County Cooperation Agreement for FY 2003 through FY 2005.
b) On motion of TRUSTEE GRANT, seconded by TRUSTEE SCHMIDT, the
following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, the Village disposes of vehicles and equipment when the vehicles and equipment are no longer useable, and
WHEREAS, the Village Garage Foreman has informed the Village Manager that two vehicles are no longer useable and should be disposed of, and
NOW, THEREFORE BE IT RESOLVED: that the Board of Trustees declares as surplus one 1992 Ford Crown Victoria sedan which is in poor condition and is no longer useable, and also one 1987 Diamond Reo Packer Truck which is in very poor condition and also not useable by the Village and the Village Manager is hereby authorized to dispose of such vehicles by sealed bid, auction or such other method approved by the State of New York.
c) On motion of TRUSTEE GRANT, seconded by TRUSTEE WEIGMAN, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, the Comprehensive Plan process has taken longer time than originally anticipated and has consisted of more public input workshops and more committee meetings than outlined in the original contract with the consultant; and
WHEREAS, the committee is now in the Comprehensive Draft Plan review process; and
WHEREAS, this process is expected to take an additional number of months before the Plan can be adopted and will also consist of two public hearings and additional work sessions requiring input from the consultant; and
WHEREAS, the consultants, Buckhurst Fish & Jacquemart are requesting an additional $10,000 to help cover the additional work; and
WHEREAS, there remains $3,354.68 in the balance of the Comprehensive Plan Capital Fund account, leaving a shortfall of $6,645.32 needed to cover the cost; and
WHEREAS, funds to cover the additional cost exist in the General Fund Contingency account ( 1990.400 ); and
WHEREAS, The Treasurer wishes to move those funds to the General Fund Transfer to Capital account ( 001-9953-0900 ), and amend the 2001-2002 Capital fund budget effecting the following accounts;
Increase 3-8660.0200.0001.0049 by $ 6,645.32 (Comprehensive Plan)
Increase 3-0003.5031.0001.0049 by $ 6,645.32 (Comprehensive Plan)
NOW, THEREFORE BE IT RESOLVED: that the Village Treasurer amend the 2001 - 2002 Capital Fund budget to reflect these changes.
d) On motion of TRUSTEE GRANT, seconded by TRUSTEE SCHMDT, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York
WHEREAS, funds are needed to refurbish the bathrooms in the community room area in the amount of $ 6,000.00; and
WHEREAS, funds to cover the additional cost exist in the General Fund Recreation Equipment account ( 7140.470 ); and
WHEREAS, The Treasurer wishes to move those funds to the General Fund Transfer to Capital account ( 001-9953-0900 ), and amend the 2001-2002 Capital fund budget effecting the following accounts; and
Increase 3-1620.0200.0001.0054 by $ 6,000.00 ( Municipal Bldg. Repairs )
Increase 3-0003.5031.0001.0054 by $ 6,000.00 (Municipal Bldg. Repairs
Now Therefore be it resolved that the Village Treasurer amend the 2001 -2002 Capital Fund budget to reflect these changes.
e) On motion of TRUSTEE GRANT, seconded by TRUSTEE SCHMIDT, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York
WHEREAS, the ball field project has been completed, and the balance of the ball field funds which were transferred from the General Fund to the Capital Fund budget must be returned to the General Fund in the amount of $ 5,136.92; and
WHEREAS, The Treasurer wishes to move those funds to the General Fund Transfer to Capital account ( 001-9953-0900 ), and amend the 2001-2002 General Fund budget effecting the following accounts; and
Increase 1-7140.0200 by $ 5,136.92 ( Equipment )
Increase 1-0001.5033 by $ 5,136.92 ( Transfer From Capital )
Now Therefore be it resolved that the Village Treasurer amend the 2001 -2002 General Fund budget to reflect these changes.
Village Manager Herbek reported that there has been an increase in vandalism in the Village and he has discussed the graffiti issue with Ken Kraft; 2 new park signs were stolen which had a total cost of about $2800. Village Manager Herbek reported also that requests from Maria Cudequest for foils of invoices dating back 6 or 7 years will be provided, but this will take some time, is not easy, retrieval and copies must be done one page at a time, is costly and is excessive. Village Manager Herbek asked that the requests be reasonable; he tries to run the Village as cost-effective as possible. Village Manager Herbek recommended items to the Board suggesting that they proceed with bond anticipation notes drafted by the Bond Council; he has provided this information to the board members; all
items add up to $829,000; he asked for guidance from the Board. Treasurer Reardon requested a change in vehicle purchases from buying a mini-van rather than a station wagon. The Board unanimously gave their support for these items.
Treasurer Reardon reported that the radio water-reading pilot program has started systematically in the north end of the Village and the new parking permit program representatives were here today; they are starting the hand-held computer system in the parking lot and they should be able to tell who has a valid parking permit. He added that starting in January 2003, the permits will be sold as valid for three months. He added that his staff is very busy right now with all the new programs and since it is really difficult to have someone go down the basement to drag out records, he has to go down there himself.
Trustee Wiegman reported that Croton CIP has instigated a Mothers Day greeting card that can be sent to elected officials seeking their attention to the decommissioning of Indian Point; this can be done by logging on to www.closeindianpoint.org and the Mother s Day card will pop up with their addresses. Trustee Wiegman added that he believes there is a VEB meeting tomorrow. Trustee Wiegman stated that the energy point for today is that if you displace a quart of water in the toilet tank you save a
thousand gallons a year and if you run one minute less of water when brushing your teeth, you save two or three gallons. Trustee Wiegman suggested in the future, when looking for a small pool car, look toward the electric car program. Treasurer Reardon replied that he has looked into swapping out the code enforcement car for an electric car and is trying to get one.
Trustee Schmidt stated that it would be more of a savings if the code enforcement officer were put on a bicycle. He added that he met with the Trail Committee; they need members. Trustee Schmidt reported that he has met with the Chamber of Commerce; they are discussing beautification throughout the Village, starting with the Upper Village and intend to follow the design the Village has for the Upper Village. He added that he has seen the increase of graffiti; people can keep aware of who is in the park; vandals don t do their work when people are in a park; this needs to be kept in mind with the Seprieo Property. Trustee Schmidt, referring to the foil requests, stated that he realizes these are tough things to deal with, but it requires patience and respect towards those that make these
requests; everyone s perception of reasonable is different. Village Manager Herbek replied that he agrees that Ms. Cudequest has the right to any document she foils and pays for, but taxpayers of the Village need to know how their tax dollars are being spent; they can charge only 25 cents for the requests and it costs much more to retrieve these documents.
Trustee Grant added that the Village has no choice to comply with foil requests, as they always have, and she suggested perhaps the people making the request could let the staff know what they are looking for, and then someone may be able to get this information more easily. Trustee Grant reported that she had a good suggestion from a resident about the recreation lottery/drawing system; that it would be helpful if the lottery was drawn in February or March, thereby the parents would know if the child does not get in, they can make alternative arrangements; this will be considered for next year; there are some problems to be worked out. Trustee Grant added that something has to be done about the dumpsters on the side where the old fresh produce store used to be and also the ones across the street;
she is sure they are in violation. Trustee Grant asked Village Manager Herbek to get on top of this. Trustee Schmidt added that he has called two times about this and he would like to form a committee for the Upper Village to address these problems and how to solve them. Trustee Grant asked how the no smoking in playgrounds signs were coming. Village Manager Herbek replied that he has asked the Recreation Dept. to put back the voluntary signs and he believes they have been ordered. Trustee Grant asked that further discussion of no smoking in playgrounds should be put on a work session.
Trustee Wiegman made a motion to adjourn. Trustee Grant seconded the motion; approved unanimously. The meeting was adjourned at 9:25 P.M.
Phyllis A. Bradbury, Secretary