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Board of Trustees Minutes 01-18-05
A Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on Tuesday, January 18, 2005 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520.

The following officials were present:


Mayor Elliott
Trustee Grant
Village Manager Herbek
Trustee Wiegman
Village Attorney Waldman
Trustee Schmidt
Treasurer Zambrano

Absent:  Trustee Kane
        

1. CALL TO ORDER:
Mayor Elliott called the meeting to order at 8:00 p.m.  Everyone joined in the Pledge of Allegiance.

2. APPROVAL OF VOUCHERS:
Trustee Wiegman made a motion to approve the vouchers as follows, subject to review by the Audit Committee.  The motion was seconded by Trustee Schmidt and approved unanimously.


General Fund
$38,508.86
Water Fund
3,006.83
Capital Accounts
17,935.35
Trust & Agency
2,300.00
$ 61,751.04


3.      CORRESPONDENCE:
Village Manager Herbek read the following correspondence (full text available at the Village Office):
A letter from Philip Spagnoli, requesting a Steep Slope Hardship permit for a one family house at 214 Grand Street and withdrawing his original request for a 2 family construction.  The Board unanimously agreed to refer this to the Planning Board.
A letter from Ann Gallelli for the Planning Board, regarding the original request from Philip Spagnoli for a Steep Slope Hardship permit for a 2 family dwelling; the Planning Board’s recommendation on amending the Steep Slopes Law in this case was negative and further recommended that the issue of Hardship Exemptions be part of the review of the Village’s environmental laws that is currently ongoing, in particular a clarification of intention for this exemption for future consideration of these applications.
A letter from James M. Roman, Manager, Justice Court Fund, Office of NY State Comptroller regarding the Repeal of Fine Distribution Method & Local Surcharge Authority.  The Governor signed legislation that repeals the change in vehicle & traffic fine distribution; restoring the basis of distribution to the method in place prior to August 20, 2004.  Mayor Elliott stated that this is good news and can thank the Conference of Mayors for the repeal.  
A Notice of tentative Railroad Ceiling which is a reduction of $59,768 from the year before; this is a loss of assessed value.

4. CITIZEN PARTICIPATION-Agenda Items
No one stepped forward

5. RESOLUTIONS:

a)      On motion of Trustee Wiegman, seconded by Trustee Grant, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:  

WHEREAS, the Board of Trustees approved a resolution on July 17, 2004 to award a bid to the lowest bidder for a prefabricated radio communications building for the fire department; and

WHEREAS, said bid was awarded to Kintronic Laboratories Inc for the amount of $38,276.00; and

WHEREAS, the Village Engineer had requested additional funds in the amount of $21,000 to cover project deficits and the expenses for shipping and other changes in the amended contract which was approved in October 25, 2004; and

WHEREAS, additional funds are now needed to cover the costs of electrical work, crane service, landscaping, and contingency,

NOW THEREFORE BE IT RESOLVED: that the Village Treasurer is authorized to amend the 2004-2005 General Fund Budget as follows:

1.      Increase 003-3410-0200-0304-0100 by $9,500
2.      Decrease 001-1990-0400 by $9,500 (contingent account)


b)      On motion of Trustee Schmidt, seconded by Trustee Wiegman, the following resolution was adopted unanimously by the Board of Trustees, the Village of Croton-on-Hudson, and New York:  

WHEREAS, the Village has borrowed funds in the 2004-2005 fiscal year for the purchase of a mobile stage; and

WHEREAS, bids were opened on January 7, 2005; and

WHEREAS, the Village received two statements of no bid and one actual bid from Century Industries; and

WHEREAS, the Recreation Superintendent is familiar with the Century Industries product and recommends that the Village award the bid to Century Industries; and

WHEREAS, the base bid is for $26,004 with four options adding to 11,302; and

WHEREAS, there is $30,000 available currently in the capital account

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to award the bid to Century Industries for $37,306

AND BE IT FURTHER RESOLVED:  that this amount be charged to capital account  
#3-7140-200-0405-0123

AND BE IT FURTHER RESOLVED:  that the Village Treasurer is authorized to amend the 2004-2005 General Fund Budget as follows:

3.      Increase 003-7140-0200-0405-0123 by $7,300
2.      Decrease 001-9953-9 by $7,300 (general fund transfer to capital account)

Discussion:  Trustee Schmidt stated that the genesis for this is that on a long term basis it will save the Village money; add-ons have caused a 20% overrun; he was concerned that they have trucks to move this around; there could be some negotiation on options, however, the deleted items will be requested at a later time.  He added that the Recreation Dept. spends about 4 or 5 thousand dollars a year renting this type of equipment; it has a life expectancy of more than ten years; they may consider renting it out to other municipalities and/or schools.  Village Manager Herbek stated that he has discussed and debated the purchase of this equipment; the conclusion is that now is the time to get it; purchasing one piece at a time will bring other problems.  Now is the time to get them.  Trustee Schmidt asked where the equipment will be stored.  Treasurer Zambrano replied that Susan has a place to store it.
                                                        
c       On motion of Trustee Schmidt, seconded by Trustee Wiegman, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:

RESOLVED:       that pursuant to Article 15, Section 116 of the Election Law, the following persons are hereby appointed inspectors of election to preside at the Village Election of March 15, 2005:

                DEMOCRATIC:     Cornelia Cotton
                                        Ann Harbeson
                                        Margaret Opie
                                        Fran Allen
                                        Laura Seitz

                                        Alternates:
                                        Sam Plummer
                                        Peggy Cunningham
                                        Mabel Collymore
                                        
                REPUBLICAN:     Audrey Gabrielsen
                                        Lucy Agosta
                                        Ruth Waitkins
                                        Jean Kraemer
                                        Mary Santella

                                        Alternates:
                                        Sandra Guinan
and be it
FURTHER RESOLVED:  that the compensation for each inspector of election
shall be fixed at $200.00 per day, and $225.00 for each chairperson.

6. CITIZEN PARTICIPATION – NON-AGENDA ITEMS:

David Goldman, regarding the November 15, 2004 minutes, asked if he could assume that the decision to not move forward was unanimous. Village Attorney Waldman replied that the minutes mean what they say.  Mr. Goldman asked why not say there was a vote or vote in public.  He added that on the June 2nd agreement, there was argument over what was said; the perception is that you are not being clear about this.


7.  APPROVAL OF MINUTES:
Trustee Grant made a motion to approve the minutes of the Special Meeting held on November 15, 2004.  Trustee Wiegman seconded the motion.  The motion was approved with the following vote:  Trustees Grant, Wiegman and Mayor Elliott, aye; Trustee Schmidt, nay.

a) Discussion:  Trustee Schmidt stated that he remains unhappy with how the minutes read; unanimous decision was only to send a letter to MetroEnviro.  Trustee Grant stated that it is highly unusual to take a vote not to take action; they were deciding not to take an action, so it seems no vote is necessary.

Trustee Schmidt made a motion to approve the minutes of the Regular Meeting held on December 20, 2004 as corrected.  Trustee Grant seconded the motion.  The motion was approved with the following vote:  Trustees Grant, Schmidt and Mayor Elliott, aye; Trustee Wiegman, abstain.

Trustee Wiegman made a motion to approve the minutes of the Regular Meeting held on January 3, 2005 as corrected.  Trustee Grant seconded the motion.  The motion was approved unanimously.

Trustee Wiegman made a motion to approve the minutes of the Executive Session held on January 3, 2005 as corrected.  Trustee Grant seconded the motion.  The motion was approved unanimously.

8. REPORTS:
Village Manager Herbek reported 1) that at the Mayor’s request, he spoke to the Bureau of Water Supply and they intend to permanently close the road over the Croton Dam to vehicular traffic; the road is scheduled to repaved in the Spring and more structural work will take place; the DEP is looking into the possibility of installing gates to be used by emergency vehicles; the road over the Dam will not be reopened to the general public; he discussed this with Linda Puglisi, Linda Cooper, Assemblywoman Galef and Senator Leibel; a meeting has been scheduled for January 28th in Village Manager Herbek‘s office.  2) Village Newsletter: the January issue did not get delivered to certain routes in the Village; extra copies are available in the Village office, a supply can be put in the Library or in other places; call the Village office if you did not get a copy and one will be mailed.  Trustee Wiegman added that the Newsletter is also available on the Village website.  Trustee Grant asked if there was any explanation from the Post Office for non-delivery.  Village Manager Herbek stated that the postal deliverer said he delivered it.  Mayor Elliott added that this is not an unusual occurrence. Village Manager Herbek stated that they are looking into other options for delivery, but they are more expensive.  Trustee Schmidt suggested having test people to respond if and when the Newsletter is delivered; go up the chain and complain to the Postal Service until something is done.

Trustee Grant reported that she received a letter from a resident living along Rt. 129 regarding speeding; she asked Chief Coxen to keep a running tally of the number of summons issued; a total of 50 summons were issued this last month along Rt. 129; 70 in other areas of the Village; 38% of speeding tickets were issued on Rt. 129.  

Trustee Wiegman made a motion to adjourn.  Trustee Schmidt seconded the motion; approved unanimously.  The meeting was adjourned at 8:40 p.m.


Respectfully submitted,

Phyllis A. Bradbury, Secretary




Village Clerk