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Board of Trustees Minutes 02-15-05
Regular Meeting of the Board of Trustees of the Village of Croton-on-Hudson, NY was held on Tuesday, February 15, 2005 at the Municipal Building, Van Wyck Street, Croton-on-Hudson, NY 10520.

The following officials were present:


Mayor Elliott
Trustee Grant
Village Manager Herbek
Trustee Wiegman
Village Attorney Waldman
Trustee Schmidt
Treasurer Zambrano
Trustee Kane

1. CALL TO ORDER:
Mayor Elliott called the meeting to order at 8:00 p.m.  Everyone joined in the Pledge of Allegiance.

2. APPROVAL OF VOUCHERS:
Trustee Schmidt made a motion to approve the vouchers as follows, subject to review by the Audit Committee.  The motion was seconded by Trustee Kane and approved unanimously.


General Fund
$60,773.42
Water Fund
12,137.48
Capital Accounts
12,115.00
Trust & Agency
5,888.56
$90,914.46

3. Presentation by Elton Robinson, VEB; new proposed Village Logo.
Mr. Robinson stated that the two images currently being used in the Village are generic which the Village is not.  Mr. Robinson gave the background of how he came to the proposed icon; the Village needs a logo of timeless quality; he has designed an icon, not a logo, with the following images: bald eagle, Indian profile, oak leaf, cello, sloop, fish, & railroad locomotive. He added that he felt no one or two images can comprise the interests and life in the Village; the style of drawing is a logotype: it must be usable in a wide variety of sizes from billboards to business cards; typography  blends with variety of fonts; for color, it can be made available in two palettes of color and could assign different colors for different departments; can be used for letterheads and business cards;  vehicles will have a manual of acceptable and unacceptable applications; for road signs it can be used several ways.  Mr. Robinson added that the new icon should not be used as a “negative” image as white against a black background or as the first letter of the word ‘Croton’.   Trustee Wiegman asked that this presentation be made available to residents of Village.  Trustee Schmidt added the reminder that this is a project that is going to be phased in as equipment is replaced.

4.      CORRESPONDENCE:
Village Manager Herbek read the following correspondence (full text available at the Village Office):
A letter from the Croton Historical Society regarding three additional servicemen who died during WWII who have not been honored by having a street named after them and suggesting possible sites.  Mayor Elliott stated that this is scheduled for a work session.
A letter from Michael Sakala, Westchester County Dept. of Health acknowledging receipt of 2005 Renewal Permit and Fees for Croton-on-Hudson Water Supply and advising that the water supply is being operated in compliance with applicable laws and regulations.

5. CITIZEN PARTICIPATION-Agenda Items
Bob Wintermeir, 43 Radnor Ave., commended the people who made tonight’s presentation; a lot of work went into this; the logo reflects the areas that are significant to Croton, but he is concerned about the dollars involved.  He added that the Village has allocated $20,000 to this proposal and has heard they will spend $30,000 more; he asked how this will be handled.  Mr. Wintermeir stated that he is also concerned about the Indian image which is a Mohawk when Mohegans are native to this area.  He added that his initial reaction to the design was that he thought he was looking at a Rorschach ink blot test and had difficulty trying to define what was being represented; it is fairly hard to identify items especially when used on a letterhead.  Mr. Wintermeir, regarding the survey project on the agenda, stated that it is addressing three areas: one is a proposed parking lot in front of Senasqua tunnel and he is not sure what that represents.  Mayor Elliott replied that it is on the east side.  Mr. Wintermeir added that he is not sure it is needed and is concerned about the cost; he asked why not plant flowers or shrubbery to make the walk more enjoyable; parking at that location is an invitation to strangers from out of town to park there and take advantage of something paid for by Croton residents.
Tom Brennan, 121 N. Riverside, stated that the logo is busy looking and asked why we are replacing the logo in the first place.  Mayor Elliott replied that Mr. Robinson covered that in the beginning of his presentation.  Mr. Brennan asked if they had any idea what this project will cost when phased in over time.  Mayor Elliott replied that there is no budget that stretches out over years; they put logos on vehicles anyway and will be using this new logo only.  Trustee Schmidt added that it will be phased in over time and they will not remove logos to put new ones on, so it will be the same cost.

6. RESOLUTIONS:
a)      On motion of Trustee Kane, seconded by Trustee Wiegman, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:  
WHEREAS, the Village needs surveys for three separate projects; and

WHEREAS, these projects are the Maple Street curb and sidewalk replacement in front of the strip mall, the Wayne Street CDBG project, and the proposed parking in front of the Senasqua Tunnel; and

WHEREAS, the Village sent RFPs to surveyors for this work; and

WHEREAS, the Village received eight proposals and the lowest cost proposal was from Terry Bergendorff Collins Professional Land Surveyor of Brewster, NY for $12,100; and

WHEREAS, the Village Engineer has reviewed the proposals and recommends that the Village award the contract to Terry Bergendorff Collins Professional Land Surveyor; and

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to award the contract to Terry Bergendorff Collins Professional Land Surveyor for a total amount of $12,100

AND BE IT FURTHER RESOLVED:  that this amount be charged to the following accounts:
Account #003-5110-200-0405-0120         $2,543 (Maple Street sidewalk and curb)
Account #003-8660-200-0405-0127         $6,576 (Wayne Street CDBG)
Account #1940-400                               $2,981 (Senasqua Tunnel parking)

Discussion:  Trustee Schmidt asked if there is a life span of this survey and when will the survey be done.  Village Manager Herbek replied that it does not have a particular time span unless something changes that would have an impact of the survey; the projects should not cause any budget constraints.   Trustee Kane noted that one bid was for $40,500 which was a tremendous difference.
b)      On motion of Trustee Schmidt, seconded by Trustee Kane, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:  

WHEREAS, the Village over many years has bid turf care for selected Village parks, fields and other properties to include lawn maintenance involving spring and fall cleanup, mowing and trimming ; and

WHEREAS, at the Village bid opening of February 8, 2005 the Village received two bids and one statement of no bid; and

WHEREAS, the Village Recreation Department has reviewed the bids and recommends awarding the contract to the low bidder, Grasskeepers Landscaping, Inc. for their bid of $59,280 ;

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to award a contract to Grasskeepers Landscaping, Inc. for their bid of $59,280,

AND BE IT FURTHER RESOLVED:  that this amount be charged to Account #5140-0406.

c)      On motion of Trustee Kane, seconded by Trustee Wiegman, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:

 WHEREAS:       John White has been a police officer in Middletown, and prior to that, an officer assigned to the 45th Precinct in the Bronx; and

WHEREAS:        John has completed various training courses, such as defibrillator, DWI detection, radar certification, and first responder; and

WHEREAS:        the Village currently has three open positions in the Police Department; and

WHEREAS:        Lt. Anthony Tramaglini has conducted an extensive background check of John White and both he and Police Chief Dennis Coxen recommend the hiring of Mr. White;

NOW, THEREFORE, BE IT RESOLVED: that John L. White of Montgomery, NY, is hereby appointed as a Police Officer at the salary of $49,398., effective February 18, 2005 in accordance with the rules and regulations of the Westchester County Department of Human Resources.
d)      On motion of Trustee Schmidt, seconded by Trustee Wiegman, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:  

WHEREAS, The Village was awarded the 2004 Greenway Visions in Planning Award; and

WHEREAS, this award qualifies the Village for a $5,000 matching grant from the Greenway Communities Council; and

WHEREAS, in order to receive this award the Village must apply for a grant from the Greenway Communities Council; and

WHEREAS, The Village Recreation Superintendent, Village Engineer, and Village Manager all recommend improvements to the Senasqua Boat Basin as the project to be funded,

NOW THEREFORE BE IT RESOLVED:  That Richard F. Herbek, Village Manager of the Village of Croton on Hudson, is hereby authorized and directed to file an application for funds from the New York State Greenway Communities Council in accordance with the provisions of the Greenway Communities Program, in an amount not to exceed $5,000, and upon approval of said request to enter into and execute a project agreement with the State for such financial assistance to this municipality for improvements to the Senasqua Boat Basin.

7, CITIZEN PARTICIPATION – NON-AGENDA ITEMS:
Maria Cudequest, 84 Grand St., stated that she obtained annual reports filed by Allied Waste and Suburban Carting; documentation shows MetroEnviro’s principal customers are other Allied subsidiaries; she went over items within the annual report of Allied Waste dated 2/9/05 and stated that an eight page report is available by sending an email to Concerned Citizens of Croton or by calling her. Ms. Cudequest asked if MetroEnviro’s brief filed yesterday will be put on the Village website.  Village Manager Herbek replied that it will be too large but is available in the Village office.  
Richard Pellicci, 65 Radnor Ave., stated that a huge Suburban Carting truck has been parked by JeanJaques the past 2 mornings; please advise police or MetroEnviro and have these trucks removed.
Bob Wintermeir stated that he did a chart that shows what the15% proposed tax increase is.  Mayor Elliott replied that there is no evidence of a proposed 15% tax increase.  Mr. Wintermeir added that Cortlandt has not increased taxes at all for several years.  He stated that the police overtime has been running over $200,000; he asked the Board to focus on this overtime; three additional officers could be gotten for $280,000.
Trustee Grant stated that the Village has just received a Moody’s bond rating of A1; she read from Moody’s report which reflects the Village’s well managed financial operation supported by solid reserves; they anticipate this will remain stable given the Village’s history of conservative budgeting, the maintenance of strong reserve levels and timely tax increases and modest taxable value growth; they added that the Village has a manageable debt burden; they believe these issuances will cause only a modest increase in the Village’s direct debt burden given the rapid amortization of principle.    
        
8.  APPROVAL OF MINUTES:
Trustee Wiegman made a motion to approve the minutes of the Regular Board Meeting held on January 31, 2005   as corrected.  Trustee Kane seconded the motion.  The Board voted unanimous approval.

Trustee Kane made a motion to approve the minutes of the Special Board Meeting held on February 7, 2005 as corrected.  Trustee Schmidt seconded the motion; approved unanimously.

9. REPORTS:
Treasurer Zambrano reported the Moody’s report was received recently; the bond rate received from the consortium was 3.78%; the good financial report from Moody’s and the rating kept interest down.

Trustee Wiegman reported that relative to the presentation by Elton Robinson on the new icon/logo for Village, there was a question of why change; the answer is to save money; the Village had 17 logos including several on documents tonight; having a prescribed logo will save staff time and resources of the Village and it will be recognizable at any size; it will save money in the future and will give a uniform approach to anything in the Village.  He added that there is no discussion of a dollar amount for full implementation of new logo; it will be implemented on a rolling basis.  Regarding the Indian head, there is no representation of specific tribes in this region from three to four hundred years ago; the representation is close, is historically reliable and it is the most accurate representation from authorative sources.    Trustee Wiegman reported on Symphony Knoll; most Board members visited the site on Mt. Airy Road and enjoyed the experience; the units being designed there are sized for senior, elder housing, are very small, possibly up to 11 units; the height of the buildings have been in public discussion; it is an 8 acre site; if units were spread out as individual units in 3 or 4 individual units, it would consume quite a bit of this site; Croton Housing Network in consultation with Stuart Moskowitz, suggested a three-story building; a two-story building needs an elevator; the expense of a 3rd story is considerably low; a smaller footprint; 35 ft. building is allowed in many areas of Village; the building itself sits very far back from the road by design; a smaller building, but taller, allows a walking trail and open space; on the existing Mt. Airy Woods site, the Croton Housing Network has wanted to fix open & play space for some time.  The Croton Housing Network, if this is approved, will pursue residents with Croton connections and will appeal to older residents.  Trustee Wiegman reported on the Village’s energy audit prospect; Chris Copeland of NY Power Authority wants to meet & explain their turnkey potential audit for however many facilities Croton wants; they also offer financing for work and are offering a very low rate of interest.  Trustee Wiegman presented Village Manager Herbek with the hardcover 911 Report for the Homeland Security reference material.
Trustee Kane thanked the Visual Environmental Board and Mr. Robinson for their fine work; the new logo is very distinctive.  Trustee Kane also thanked Mr. Zambrano for his excellent work with finances.

Trustee Schmidt said thanks to the VEB & Elton Robinson for the fine work they have done; this will move the community forward.  Trustee Schmidt reported that the Village will be receiving a letter from the Recreation Advisory Board with a recommendation to close the Skate Board Park; they feel that it does not meet the recreation rules and regulations and is losing money; any function that serves just a small part of the community should pay for itself, such as the boat basin which should not be subsidized.  Trustee Schmidt announced that on February 23rd, the Empire State Building will be lit up in Rotary Blue & Gold for the 100th Anniversary of Rotary this year.  Trustee Schmidt reported that Symphony Knoll is earmarked for seniors, but is based on income, so it may not be just seniors.  Trustee Schmidt, regarding the budget, stated that the A1 rating is great; a 15% tax increase was mentioned and people are concerned; the Board hopefully will move forward to bring this down as low as possible; Village should not be carrying this debt.

Trustee Grant stated that Mr. Robinson is a brave man to take on the job of creating a new logo for such a diverse community and he will still get a million different opinions from residents of the Village, however, he did a good job.  Trustee Grant reported that the PVC ribbon cutting ceremony was wonderful; this community values kids and education; residents should take the tour to see how well the money was spent.  Ms. Grant added that she was unable to attend the balloon site demonstration, but understands they had to go up on the hill to see the balloons and they could not be seen from the road.  Trustee Grant reported that the river walk is a wonderful addition to the Village; many people have been coming in and out on a nice day; new parking by the tunnel may relieve crowding by Half Moon Bay.  Trustee Grant congratulated the Recreation Advisory Board for having the courage to look at something and suggest that they may have to change back.

Mayor Elliott stated that Village Manager Herbek did publish a warning if things that were out of their control were added to the budget as it stands, it could possibly create a 15% tax increase; they will work very hard to manage finances as in past years.  Mayor Elliott added thanks to the VEB and Elton Robinson for their work on the new icon.

Trustee Wiegman made a motion to adjourn.  Trustee   Kane seconded the motion; approved unanimously.  The meeting was adjourned at   9:30 p.m.

Respectfully submitted,

Phyllis A. Bradbury, Secretary




Village Clerk