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Board of Trustees Minutes May 16, 2005
A Regular Meeting of the Board of Trustees of the Village of Croton-on Hudson, NY was held on Monday, May 16, 2005 at the Muncipal Building, Van Wyck Street, Croton-on-Hudson, NY  10520

The following Officials were present:


Mayor Schmidt
Trustee Brennan
Trustee Kane
Trustee Steinberg
Trustee Wiegman
Treasurer Zambrano
Engineer O’Connor

1.~~~~~~CALL TO ORDER:  Mayor Schmidt called the meeting to order at 8:03.  Everyone joined in the Pledge of Allegiance.

2.~~~~~~APPROVAL OF VOUCHERS:
Trustee Kane made a motion to approve the vouchers, as follows, subject to review by the Audit Committee.  The motion was seconded by Trustee Brennan and approved unanimously.

General Fund
  47,244.69
Water Fund
    9,940.09
Capital Account
  60,180.25
Trust & Agency
    5,788.00
$123,153.03

3.~~~~~~ANNUAL MEETING OF THE PHASE II STORMWATER PROGRAM
Tony Conetta, Dvirka & Bartilucci, and Dan O’Connor, Village Engineer, did a presentation regarding the annual meeting for 2004 Village’s storm water management program.  

Tony Conetta explained that as of March 2003, under federal law, all municipalities in the United States of under 100,000 people were required to receive federal permit coverage for their storm water system.  That federal permit coverage obligates the Village to a six part program whose basic aim is to reduce pollutions coming into contact with urban storm runoff; and a series of administration obligations, the main one being, the filing of a report to DEC once year and holding a public meeting such as this where the highlights of what has been performed over the past year are presented.  

The six part program are to (1) educate the public through a series of mechanisms and tools on the adverse impacts of storm water run off if it is not controlled properly; (2) public involvement; (3) to detect and eliminate illegal discharges or illegal dumping into a catch basin;  (4) control construction run off to prevent erosion and sediment problems from a construction site over one acre; (5) any new development in a municipality be controlled through a series of techniques, measures or devices whereby the pollutants are removed from the run off before it is discharged and (6) good housekeeping pollution program whereby village activities are geared toward preventing pollution.

Highlights of the last year included:  In respect to item (1), the village maintains a storm water information repository, a web page devoted to storm water that is updated on a regular basis, distributes the county notices for properly discharging household chemicals and publication in the village newsletter.  Some additional activities have included:  the village participation with the country to do some of these activities on a countywide basis.  

In respect to public participation, the village has a clean up day in conjunction with Earth Day and has coordinated its Phase II program with the Conservation Advisory Council.  Also as a way of informing the public, they have used volunteers to distribute much of this information and there are decals that are put on some catch basins.  The contact person for the village is Kent Kraft.  With respect to item (3) the village has been doing fieldwork to map its outfalls, over which 50% have been done, and incorporate some of the information into the Village GIS.  Under various codes that the village has in place, most illicit connections are prohibited and the village crews, when they do their maintenance and clean up, are always performing inspections.  With construction run off, the village performs construction site plan reviews and has performed 60 over the last year.  The village is looking for new ordinances that might be required to adequately control construction run off from new sites.  The Village employees have attended a number of workshops that include construction run off control and contractors within the municipality are encouraged to attend these seminars.  In respect to post construction, the village has undertaken an evaluation of existing ordnances to see how they should be modified or new ones put in their place to control run off from new development.  Lastly, under good housekeeping pollution prevention the Village has an ongoing program whereby oil is sent for recycling from village operations, catch basins are inspected and cleaned on a regular basis, approximately 100 miles of streets have been swept on a regular basis, 100% of the village’s road salt is keep under cover and litter baskets are picked up at least 2 times per week.  The village maintains an inventory of their pollution prevention activities, its pump stations and wells.

Dan O’Connor announced that we will continue to keep the public informed and will hopefully hire an intern this summer to continue the mapping of the storm drains.  We are looking at catch basin inserts.  This year will be the year we will be updating the local laws to comply with the state requirements.  We have a consultant looking at the post construction regulation and providing the village board with what is the recommendation for the DEC program.

Mayor Schmidt opened the floor to the public.

(a)     Bob Gazzette 44 Batten Road – Wanted to state that he appreciates that something is being done on Brook Street but his concern is Batten Road.  They are still getting a lot of run off.  He brought a picture as a result of last October with Hurricane Ivan.  The water that is coming down Batten Road is a result of curbing that was put in coming down from the north to the south side of the pipe that was never intended to handle the water.  They are getting additional run off from the south side from the construction work that was done a few years ago on Mt. Airy.  Spoke to Engineer O’Connor just prior to this recent storm there might be some catch basins north of Batten Road to catch some of the run off coming down the road.  Was wondering if he can hear something that might be going on this year as a result of the four studies that have been performed?  Mayor Schmidt commented that we are deeply concerned about these things and are working aggressively on the problem.  Engineer O’Connor commented that the board authorized a drainage study for Batten Road, which was completed by Tony Conetta, and they made a few recommendations for improving it and we are looking to phase in the improvements.  One of the recommendations was to install catch basins and storm drain pipes to capture the water coming down Batten Road from the north.  Instead of it traveling along the road to the low spot the goal is to capture it on the hill before it reaches the bottom of the hill and discharges into the brook at that location.  We will be looking at how many catch basins we have this summer and hopefully will be a fall construction project.  Next year we will look to put some money into the capital account to do some of the other drainage improvements and try to find some grant money.  Mayor Schmidt commented that we are doing improvements at Kaplan’s Pond in terms of servicing that dam up there which will help with the retention of water, doing improvements down at the bottom of Brook Street to improve the drainage in that area and cleaning out the culvert under Brook Street.  There are many parts of all the different areas that we are working on at the same time in order to address all of these.  Engineer O’Connor commented that High Street, Brook Street and Grand Street were a year or two ahead of Batten Road.  Mayor Schmidt commented that new building codes have gone a long way to help with a lot of this since new houses have to remediate some of this run off.  They can’t discharge more than what was there before.  He has to give credit to our departments here in Croton, from the Planning Departing, Zoning Board and the Water Control Commission that they have really begun to look at these things in greater details to make sure that we are not adding to the burden that is already out there.  

(b)     Manny Vallegaro, 47 Batten Road – He is Bob’s neighbor across the street and also produced pictures.  His house runs along the brook that comes down from Mt. Airy.  The water gets backed up from Bob’s front lawn and goes into his side yard covering three sides of his house.

Engineer O’Connor stated that we have made progress on Brook Street.  They started from the yacht club and worked their way back.  The culvert is cleaned ½ way to 2/3 under the state highway, a smaller portion of the culvert behind Brook Street is 10-15% cleaned.  They are also making progress on High Street.  The Hudson View subdivision was approved and part of that approval includes a detention pond, outlet structure and pipe and that pond will be getting an easement. That that will reduce the peak discharge to the downstream properties.  We also have a DEC grant we are working on and just starting the design work on that project.  We will be looking at doing more improvement down stream on McGuire where the storm drain and the stream flows across a piece of land into a culvert pipe and also on the uphill side of Old Post Road North to put a small water quality basin there to capture sediment so it doesn’t go downstream and other miscellaneous things.  Grand Street is langing behind.  One of the recommendation was to TV inspect that line.  We have a problem on Beekman in one of the older manhole structures with a sinkhole that is forming in the road and will be calling in a contractor.

Trustee Brennan commented that those pictures are powerful and significant problems and to make sure that we stay on top of this and get some help to them as quickly as we can.  Engineer O’Connor commented that we will do the Phase 1 improvement for Batten Road this year out of operating funds.  There is no capital money set aside for Batten Road this year.  Will give the Board an update in the next month or so on what percentage reduction that would be.  Next year we will be asking the board for additional funding in the capital account for the next phase.  
Mayor Schmidt thanked everyone for coming.

4.~~~~~~CORRESPONDENCE

Treasurer Zambrano read the following correspondence (full text available at The Village Office):

a.~~~~~~A letter from Edward Rondthaler, Nordica Drive, re: Senasqua Tunnel.  Engineer O’Connor will meet him out there and discuss his recommendations and report back to the board.

b.~~~~~~A letter from Kay Eisenman, Westchester Municipal Planning Federation, re: Planning Achievement Award to Village for its Hudson Riverfront New Road and Trail and Distinguished Citizen Planner Award to Fran Allen.  Discussion:  Mayor Schmidt congratulated Fran on an honor well deserved.  This goes a long way to what the previous Mayor did for this village and gives him a lot of credit in moving those agendas along.

c.~~~~~~A letter from Robert Gaudioso, Snyder & Snyder; re: Application to Town of Stony Point on behalf of Omnipoint Communications for a wireless telecommunications facility.

d.~~~~~~A letter from John Cohen, Architect, re: request for amended special use permit for Skyview Rehabilitation and Health Care Center.  Mayor Schmidt, with the consensus of the Board, referred to the Planning board.
~
e.~~~~~~A letter from Rosemary Noonan, Housing Action Council, re: Housing Action Council’s plan to submit a CDBG application for its consortium-wide Homeownership and Housing Rehabilitation Center.  Mayor Schmidt referred to the Croton Housing Committee.

f.~~~~~~A letter from Emilie Spaulding, Cablevision, re: price adjustments scheduled for June 2005.

g.~~~~~~A letter from Helene Farrey, Hunter Street, re: 2005 Budget and CDBG projects.  

h.~~~~~~A letter from Sue Kelly, re: funding for the restoration of Van Cortlandt Manor Entrance.   

i.~~~~~~A letter from Jeff Schupner, Leonard Jackson Associates, re: ~Flood Insurance Study Revision for Croton River.  Discussion:  Engineer O’Connor will be providing them with the maps and documentation that we have.  We need to reach out to the public, especially people who have been here for many years, to see if they remember any historic floods in the Village and to see if they remember the high water mark.  Mayor Schmidt referred this to the Historical Society and the Village historian.

j.    A letter from Carol-Ann Pucci, Van Wyck Street, requesting permission to hold a block party on May 30th.  Trustee Wiegman made a motion to approve the request, seconded by Trustee Steinberg; unanimously approved.  Mayor Schmidt mentioned that we might get other requests for block parties and people need to be sensitive and wait until we get the schedule for the water improvements before requesting.

5.~~~~~~CITIZEN PARTICIPATION – AGENDA ITEMS

David Plotkin, Half Moon Bay marina owner.  Spoke with Village Manager Herbek and suggested he come before the Board.  Asked David Isaac and his son, Steven, who is the manager of the marina to come up.  Wanted to mention how beautiful the waterfront road turned out.  Right now there is a lack of signage and it is causing confusion. They see the marina parking lot and use it.  He suggested putting up two signs; one with an arrow Senasqua Park/Croton Yacht Club Sailing School with an arrow going straight and Half Moon Bay with an arrow going left.  People don’t know that they have parking available along the road.  People are wandering upon the docks, which they can control, since people think it is part of the new park.  People don’t realize that there is parking if you go straight ahead.  They don’t mind paying for the signs as the season approaches.  Mayor Schmidt mentioned that Engineer O’Connor will come out there with Ken and discuss this.  Mayor Schmidt commented that we would be able to work something out.   

Bob Wintermeier, 43 Radnor Ave.  – Is concerned about the parking at Half Moon Bay and the problems that the folks are going to encounter along the strip.  This is the first sign of people who come in from outside of Croton.   The concern needs to be addressed to minimize the amount of traffic and to take a close look at to see how we can control it.   Wanted to address Cablevision letting the residents and board know that the price is increasing.  Just wanted to remind the board that when their contract comes up for renewal, urge them to look at senior discounts and check with other municipalities to see what they have negotiated for better pricing.  Last item is housing action counsel what is the relationship between that and the Croton Housing Network?  Mayor Schmidt commented that there is no relationship and that it is a separate entity.

Engineer O’Connor updated the Board on the southerly access road for Half Moon Bay Discovery Cove, which is the road that runs from the southern end of Discovery Cove to Croton Point Avenue.  The Village staff is working with the county to finalize the agreement with them as quickly as possible.

Maria Cudequest, 84 Grand Street.  A few of the former trustees had sent the board information on Verizon and whether that is an option instead of Cablevision and asked that it be looked at again.  A few municipalities have saved some money by going with Verizon further upstate.  Mayor Schmidt commented that we are looking at it.
Ann Gallelli, speaking as a member of the Westchester Municipal Planning Federation Board of Directors.  Wanted to amplify on the agenda items where the village was notified that we received two awards.  Tony Conetta was just elected to the board of directors of the Westchester Municipal Planning Federation and she congratulates him.  The planning achievement award for the new riverfront road and trail is something that we are all proud of.  It represents the successful conclusion of a long range plan, partnerships that were involved and creative financing.  Fran Allen is the recipient of the Distinguished Citizen Planner Award that we received.  Fran is a gem for this community.  The minimum requirement is that you had to have 10 years or more on a land use board of your village and Fran has well more than that.  Fran has been on the planning board since 1991 and has been an invaluable member.  She chairs the Waterfront Advisory Committee that provides oversight for our local revitalization plan and in that capacity was the guiding light for all of the other members that were there and understood that it was our local waterfront program that could provide the basis for a winning suit against the millennium pipeline proposal and our opposition to it.  She put together the case and worked with the other communities.  Today, we have been successful with that and a great deal of that success has to do with Fran’s work on that.   Ann commends her very much for this achievement.

Fran said that this kind of award does not come to one person but is a community award.  Many people were part of this.  Ann put the regulations together that made the millennium fight possible and without those we would have been like any other community but we had the laws that we could use to go over the route legally.  Everyone works as a team and different individuals have different areas of expertise to build their case.  She wanted to thank everyone for contributing.

6.~~~~~~RESOLUTIONS


On motion of Trustee Steinberg, and second by Trustee Kane, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, Sportswear bid proposals were opened on May 5, 2005 and five companies submitted bids; and
WHEREAS, Superintendent of Recreation Susan Menz after making a comparison of unit prices for the approximate minimum amount they will order for each item is recommending that the contract be awarded to Printwear, Inc., for all but one item, item #18, which will be purchased from an alternative vendor at the lowest price ; and

WHEREAS, the Village has ordered from Printwear, Inc., in the past and we have been satisfied with their quality and customer service;

NOW THEREFORE BE IT RESOLVED: that the Village Manager is hereby authorized to award the contract for Sportswear to Printwear, Inc., of Mamaroneck, NY for all but one item, item #18, which will be purchased from an alternative vendor at the lowest price.
AND BE IT FURTHER RESOLVED: ~that the amount of $3,700 be charged to the following accounts:

7180.0420
$340
7310.0420
$1,970
7020.0420
$350
7140.0420
$1,040

Discussion.  Mayor Schmidt commented that the reason why it is all split up is because it goes to the different programs.

On motion of Trustee Brennan, and seconded by Trustee Wiegman, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, in a resolution dated June 27, 1951, the Village Board of Trustees expressed its desire to name new roads and streets after veterans who died in the service of their country; and
WHEREAS, in a letter dated February 8, 2005, the Croton Historical Society brought to the Board’s attention information regarding three former Croton-on-Hudson village residents who died while serving during our nation’s wars; and

WHEREAS, Mayor Schmidt met with the Central Veterans Committee to determine how best to honor these servicemen, and a plan was agreed upon for renaming Gateway Plaza to Veterans’ Plaza and to name the turnoff aisles after the Village’s remaining three veterans who dies in the service of their country,

NOW THEREFORE BE IT RESOLVED: that the road now known as Gateway Plaza shall from this day henceforth be known and designated as “Veterans Plaza,”

AND BE IT FURTHER RESOLVED: that the first 3 aisles when turning right off Veterans Plaza heading south shall from this day henceforth be known respectively as Fiaminghi Way, Quatrocchi Way, and Rehor Way.
Discussion:  Trustee Steinberg wanted to commend the Mayor and the Veterans for getting together so fast.  Mayor Schmidt commented that the new signs might carry the new village logo, designed by Elton Robinson, but some technical issues had to be worked out first.  These new signs will be 6 inches high, instead of 4.  Noted that Veterans is spelled two different ways in the resolution versions and it was determined that it should be plural without the apostrophe.

On motion of Trustee Kane and seconded by Trustee Wiegman, the following resolution was adopted unanimously by the Board of Trustees of the Village of Croton-on-Hudson, New York:
WHEREAS, the Village has been in negotiations with the Croton Police Association for a new contract to be effective as of June 1, 2005 ; and

WHEREAS, the Village and the Croton Police Association agreed upon the terms of a new contract for a four year period on May 11, 2005 and representatives for both the Village and the Croton Police Association signed a Memorandum of Agreement dated May 11, 2005 ; and

WHEREAS, this Memorandum of Agreement provides for annual salary percentage increases of 3.25% for the first year, 3.5% for the second year, 3.85% for the third year, and 4% for the fourth year with other changes as set forth in the Memorandum of Agreement; and

WHEREAS, the Memorandum of Agreement was ratified by the membership of the Croton Police Association on May 13, 2005;

NOW THEREFORE BE IT RESOLVED, that the Board of Trustees hereby ratifies the Memorandum of Agreement dated May 11, 2005 and authorizes the Village Manager to sign a new contract with the Croton Police Association for the period June 1, 2005 through May 31, 2009.

Discussion:  Trustee Steinberg commends him on a four year contract.  Mayor Schmidt thanked everyone for doing a great job.

7.~~~~~~CITIZEN PARTICIPATION – NON-AGENDA ITEMS

Maria Cudequest, 84 Grand Street, Semper Fi, based out of Poughkeepsie, is engaged in a drive to get the items that our troops need overseas.  Would like to ask to take the following into consideration to put the contact information on the website so people who want to can make the necessary connection.  It was suggested to have them drop a letter to the Mayor directly.

8.~~~~~~APPROVAL OF MINUTES: ~May 2, 2005

Trustee Steinberg made a motion to approve the Regular Board Meeting held on May 2, 2005 as corrected.  Trustee Brennan seconded the motion.  The Board voted unanimous approval.

9.~~~~~~REPORTS

Treasurer Zambrano reported that next week’s work session will again talk about the Sanitary Sewer Rent Law.  Has received information from the staff and wants to address it.  Another item for the work session will be future objectives of the board.

Trustee Kane wanted to again congratulate Fran Allen.

Trustee Steinberg wanted to remind the village residents that with the weather improving to pay close attention to the speed limits and to look out for kids especially on the side streets.

Trustee Brennan reported that Croton High School baseball team has had a very successful year.  They are finishing up the last game of the regular session with 11 wins and they only had three or four wins last year.  Congratulations to the Croton High School kids and the coaches.

Mayor Schmidt reported that the committee working on the village attorney search is down to a couple of potential firms.  The Mayor and Village Manager Herbeck will be interviewing them at the end of the week and should have a recommendation to the Board soon.
Mayor Schmidt made a motion to adjourn and to go into executive session to further discuss possible litigation regarding a real estate matter in the Village.  Trustee Wiegman seconded the motion; approved unanimously.  Trustee Brennan made a motion to adjourn.  Trustee Kane seconded the motion; approved unanimously.  The meeting was adjourned at 9:31 p.m.

Respectfully submitted,

Marla Pardee, Secretary



_______________________
Village Clerk